Automotive Billing Clerk

Chapman Bell Rd. Mazda; Tempe (AZ); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Career growth

Team environment

Employee discounts

Volunteer opportunities

Closed Sundays

Job summary

Chapman Chevrolet in Tempe, AZ, seeks a Billing Clerk to join the business office team. You will ensure timely and accurate billing of sold vehicles, review sales and finance documents, and maintain general ledger entries related to billing.

Ideal candidates have automotive accounting experience, strong attention to detail, and the ability to handle high-volume, time-sensitive documentation while collaborating with cross‑functional teams.

Qualifications

• Automotive accounting experience strongly preferred.
• Attention to detail to ensure accuracy.
• Working knowledge of general ledger entries and reconciliations.
• Strong organizational and time management skills.
• Ability to handle high-volume, time-sensitive documentation with accuracy.
• Effective written and verbal communication for cross-department coordination.
• High level of integrity and ability to handle confidential financial information.
• Ability to pass background check and drug screening.

Responsibilities

• Perform billing functions for vehicle deals, including preparing invoices and issuing credit memos.
• Post and reconcile bank proceeds to the general ledger in a timely manner.
• Review and audit vehicle deals for accuracy and policy compliance.
• Process time-sensitive contracts and sales documents accurately and efficiently.
• Monitor, reconcile, and maintain general ledger schedules for financial accuracy.
• Process and submit warranties and aftermarket warranty documentation per guidelines.
• Additional responsibilities as assigned by management.

Skills

Automotive accounting

Attention to detail

General ledger

Account reconciliations

Time management

Communication skills

Integrity

Job description

Job Information

Job Title: Billing Clerk Company: Chapman Chevrolet Location: 1717 E Baseline Rd, Tempe, AZ 85283 Schedule: Monday-Friday | 7am-4pm Pay: Starts at $20/hour DOE

About the Company

Chapman Automotive Group is a family-owned dealership organization that has delivered exceptional service and a customer-first experience since 1966. As one of the leading automotive retailers in Arizona and Nevada, we take pride in our strong team culture and commitment to excellence.

About the Role

Our Chapman Chevrolet location in Tempe is currently seeking a Billing Clerk to join our business office team. In this role, you will support the timely and accurate billing of sold vehicles by ensuring all required sales and finance documentation is complete and accurate. This position requires strong attention to detail, excellent follow-up skills, and a commitment to consistent, accurate work.

Responsibilities

• Perform accounting functions related to billing vehicle deals, including preparing invoices and issuing credit memos
• Post and Reconcile bank proceeds to the general ledger in a timely manner
• Review and audit vehicle deals to ensure accuracy and compliance with company policies and procedures
• Process time-sensitive contracts and sales documentation accurately and efficiently
• Monitor, reconcile, and maintain general ledger schedules to ensure financial accuracy
• Process and submit warranties and aftermarket warranty documentation in accordance with guidelines
• Additional responsibilities as assigned by management

Qualifications

• Automotive accounting experience strongly preferred
• Attention to detail to ensure a high level accuracy
• Working knowledge of basic accounting principles, including general ledger entries and reconciliations
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment
• Ability to handle high-volume, time-sensitive documentation with accuracy and efficiency
• Effective written and verbal communication skills for cross-department coordination
• High level of integrity and ability to handle confidential financial information
• Ability to pass background check and drug screening

Compensation & Perks

• Competitive Pay: $20/hour DOE
• Opportunities for career growth and advancement
• Supportive, team-oriented workplace
• Employee discounts and assistance programs
• Volunteer opportunities and employee engagement programs
• Closed on Sundays

Benefits

• Medical, dental, and vision insurance
• 401(k) with company contributions
• Life insurance
• Paid time off and holidays
• Access to onsite nurse practitioners and wellness support