Billing Associate

Brookstone Capital Management; Wheaton (IL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) match

Life insurance

PTO

Job summary

Brookstone Capital Management in Wheaton, IL seeks an Advisory Fee Billing Associate to manage fee calculations, auditing, and client billing records on a full-time, on-site basis. You will collaborate across departments to ensure accurate, timely billing for Financial Advisors and external partners.

The role requires a finance or related degree and 1–3 years of billing experience, with strong analytical and communication skills in a fast-paced environment.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business, or related field.
• 1–3 years of experience in billing, client operations, or finance.
• Understanding of basic Advisory Fee billing structures (tiered AUM, flat fees, hybrid models).
• Excellent attention to detail and ability to manage multiple tasks under deadlines.

Responsibilities

• Assist with the monthly billing process, including fee calculations and auditing.
• Perform data reconciliation between portfolio accounting systems and custodians.
• Maintain and update client billing profiles, fee schedules, and account changes.
• Ensure fees are billed in accordance with client agreements and firm policies.
• Collaborate with internal teams to resolve billing discrepancies and client inquiries.
• Prepare billing-related reports for internal stakeholders and management.
• Identify and resolve billing-related disputes or discrepancies.
• Track and support new account onboarding, terminations, and billing changes.

Skills

Billing accuracy

Attention to detail

Communication skills

Education

Bachelor’s degree in Finance, Accounting, Business, or related field

Tools

Orion

Tamarac

Black Diamond

Job description

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $15B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. Brookstone has been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive and flexible open-architecture platform with an all-inclusive support system that helps Advisors start, build, and grow their Advisory businesses to new heights. We are experiencing hyper growth and looking to add talented, motivated, and passionate people to our talented team.

Position Overview:

We are seeking an Advisory Fee Billing Associate who will beresponsible for administering fee-related activities within Brookstone. This role is highly complex and takes an individual who has srong analytical skills and financal analysis skills. The ideal candidate will be highly organized, detail-oriented, analytical, and a team player who thrives in a fast-paced environment. The primary focus of this role is to ensure accurate and timely calculation, distribution, and tracking of fees for Financial Advisors and external partners. As a Billing Associate, your responsibilities will include analyzing financial data, maintaining fee billing records, resolving discrepancies, and collaborating with various departments to ensure seamless fee billing processes.

Key Responsibilities:

• Assist with the monthly billing process, including fee calculations and auditing
• Perform data reconciliation between portfolio accounting systems and custodians
• Maintain and update client billing profiles, fee schedules, and account changes
• Ensure fees are billed in accordance with client agreements and firm policies
• Collaborate with internal teams to resolve billing discrepancies and client inquiries
• Prepare billing-related reports for internal stakeholders and management
• Ensure that fee billing processes adhere to company policies, industry regulations, and legal requirements
• Investigate and resolve billing-related disputes or discrepancies
• Provide support and guidance to Advisors or team members on billing-related matters
• Track and support new account onboarding, terminations, and billing changes
• Assist with audits, regulatory requests, and internal compliance reviews as needed
• Identify and recommend process improvements for billing efficiency and accuracy

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business, or related field (or equivalent experience)
• 1–3 years of experience in billing, client operations, or finance, preferably in an RIA or wealth management environment
• Understanding of basic Advisory Fee billing structures (tiered AUM, flat fees, hybrid models)
• Excellent attention to detail and ability to manage multiple tasks under deadlines
• Clear written and verbal communication skills
• Comfortable working independently and within a team environment.
• Detail-oriented with excellent organizational and problem-solving skills
• Excellent interpersonal, organizational, and communication skills

Preferred Skills:

• Experience supporting independent Advisors or RIA within a TAMP framework
• Experience working with custodians such as Schwab, Fidelity, or Pershing
• Familiarity with portfolio management software (e.g., Orion, Tamarac, Black Diamond)

Position: Full-time

Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position)

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, and PTO (paid vacation, sick, and personal time off)

Pay Range: $50k-$75k (depending on experience)