Billing Assistant - San Francisco

HOK; San Francisco (CA); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Hybrid work

10 paid holidays

4 weeks paid time off (PTO)

Medical/Dental/Vision

Life Insurance

Disability benefits

Parental leave

401(k) match with guidance

Job summary

HOK is seeking a Billing Assistant in San Francisco to join the Accounting team in a hybrid role, with on-site presence three days weekly. You will assist with monthly client billings, maintain project financial data, and ensure accurate billing aligned with client contracts.

Strong Excel and communication skills are essential for collaborating with Project Accountants and Managers. Requirements include a high school diploma and experience in accounting/billing.

Qualifications

• High school diploma or equivalent.
• Prior accounting, billing, accounts payable, or financial administrative experience preferred.
• Experience in professional services environment such as architecture/engineering/construction preferred.
• Proficiency in Excel required.
• Experience with accounting or project accounting software preferred.

Responsibilities

• Assist Project Accountants with monthly client billings.
• Organize and maintain project financial data in the accounting system.
• Match accounting data with billing backup materials.
• Modify billing information to align with client contracts and invoicing standards.
• Respond to inquiries from staff, vendors, and clients and communicate financial information to Project Managers.
• Process invoices and vouchers and provide accounts payable support.
• Maintain billing records in imaging/document management systems.
• Support Accounting with administrative and financial tasks.

Skills

Excel

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Accounting software

Project accounting software

Job description

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

We are actively seeking a Billing Assistant to join our Accounting team in San Francisco. This is a hybrid position based in our San Francisco office, with on-site presence required three days per week.

As a Billing Assistant, you will play an important role in supporting the project accounting function by assisting with client invoicing, maintaining financial records, and ensuring billing information is accurate and aligned with client requirements. You will work closely with Project Accountants, Project Managers, and Finance team members to support the financial administration of projects.

Key Responsibilities Include

• Assisting Project Accountants with the preparation and processing of monthly client billings
• Organizing and maintaining project financial data within the firm's accounting system
• Matching accounting system data with supporting documentation and billing backup materials
• Modifying billing information to align with client contract requirements and invoicing standards
• Responding to inquiries from staff, vendors, and clients and communicating financial information to Project Managers and Project Accountants
• Processing invoices and vouchers and providing general accounts payable support
• Maintaining accounting and billing records within the firm's imaging and document management systems
• Supporting the Accounting team with administrative and financial tasks as assigned
• Contributing to sustainability initiatives through green workplace practices

Who is the ideal candidate for this role?

We are seeking a detail-oriented professional who enjoys working with financial data and providing excellent internal and external customer service. The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced professional environment. The most successful candidates will demonstrate strong problem-solving abilities, attention to detail, and effective written and verbal communication skills. They will be comfortable working independently while also collaborating with Project Accountants, Project Managers, and Finance leadership. Proficiency in Microsoft Office, particularly Excel, is required. Experience with accounting or project accounting software is preferred.

What kind of education and experience are required?

A high school diploma or equivalent is required. Prior accounting, billing, accounts payable, or financial administrative experience is preferred, particularly within a professional services environment such as architecture, engineering, construction, consulting, or related industries.

Compensation is based on experience, qualifications, education, and location. The reasonably expected range for this position is $30.00/hr - $40.00/hr, and this position is eligible for overtime. Other compensation may include a discretionary bonus.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you’ll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.