Billing Assistant

Milbank LLP; Kansas City (KS); On-site; USD 55,000 - 65,000; Full time

Job summary

Milbank LLP in the United States seeks a Revenue Billing Assistant to support the Finance and Revenue teams with billing activities, including processing edits, expense back-up, and responding to attorney requests.

The role involves preparing proformas, submitting refunds in Chrome River, coordinating unbilled and unpaid inventory with Partners, and ensuring compliance with client guidelines and firm policies.

Qualifications

• Bachelor's degree in Accounting or Business preferred.
• 2+ years’ Finance in professional services industry experience preferred.
• Software: Financial software experience a plus.
• Proficiency in MS Outlook, Excel, Word.
• Strong written (including word processing and proofreading) and verbal communication skills.
• Ability to function as a self-starter, work independently and with a large team, and meet strict deadlines; detail & results oriented.
• Flexibility with overtime when necessary.

Responsibilities

• Prepare and forward proformas to billing attorneys; process edits per Partner instructions including time descriptions, task/activity codes and transfers.
• Assist with providing back-up for billed expenses, etc.
• Submit refund requests in Chrome River for processing.
• Assist with coordination, review, and follow-up on unbilled (WIP) and unpaid (A/R) inventory with Partners.
• Document and update Partner & client billing protocols as needed; assist with communication to working timekeepers.
• Monitor emails to #billing and respond to inquiries, ensuring all requests are responded to in a timely manner.
• Assist with providing clients’ financial team necessary documentation to ensure that invoices are processed expeditiously.
• Collaborate with the billing/collection team and other finance personnel, working closely with Partners and other legal staff.
• Coordinate ad hoc projects at the request of Clients, Partners, Revenue and Firm management.
• Understand and maintain compliance with client’s Outside Counsel Billing Guidelines and firm policies and controls.
• Other responsibilities as they are assigned from time to time.

Job description

Overview

The Revenue Billing Assistant position supports billing activities for the Finance and Revenue team. Primary responsibilities include assisting with processing edits, providing expense back-up, and responding to attorney requests directed towards the Billing team.

Responsibilities

• Prepare and forward proformas to billing attorneys upon request; process edits to proformas per Partner instructions including, but not limited to: time descriptions, task/activity codes and transfers in accordance with firm policy.
• Assist with providing back-up for billed expenses, etc.
• Submit refund requests in Chrome River for processing.
• Assist with coordination, review, and follow-up on unbilled (WIP) and unpaid (A/R) inventory with Partners.
• Document and update Partner & client billing protocols as needed; assist with communication to working timekeepers.
• Monitor emails to #billing and respond to inquiries, ensuring all requests are responded to in a timely manner.
• Assist with providing clients’ financial team necessary documentation as needed to ensure that the firm’s invoices are processed expeditiously.
• Collaborate with the billing/collection team and other finance personnel, working closely with Partners and other legal staff to achieve the firm’s goals.
• Coordinate ad hoc projects at the request of Clients, Partners, Revenue and Firm management.
• Understand and maintain compliance with client’s Outside Counsel Billing Guidelines.
• Understand and maintain compliance with the firm’s accounting, billing and collection policies and controls and ensure integrity of the firm’s financial and operating information.
• Other responsibilities as they are assigned from time to time.

Compensation

The anticipated base salary range offered for this role will be between $55,000 - $65,000 and represents the firm’s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.

Qualifications

• A Bachelor’s degree or equivalent is recommended; preferably in Accounting or Business.
• 2+ years’ Finance in professional services industry experience preferred.
• Software: Financial software experience a plus.
• Proficiency in MS Outlook, Excel, Word.
• Strong written (including word processing and proofreading) and verbal communication skills.
• Ability to function as a self-starter, work independently and with a large team, and meet strict deadlines; detail & results oriented.
• Flexibility with overtime when necessary.