Billing/AR Administrator

Advant Solutions LLC; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Advant Solutions LLC seeks a Billing/AR Administrator in Houston to manage billing, payment processing, and collections for multiple construction projects. You will ensure accurate record-keeping, timely payments, and project cash flow through ERP and construction software tools.

The role requires 3+ years in construction accounting, strong Excel skills, and experience with ERP systems such as Prophets 21 or MS Dynamics GP, plus construction-specific software like Textura, Procore, and GCPay.

Qualifications

• Experience in construction accounting including payment applications and job reconciliation.
• Proficient in MS Excel and financial data analysis.
• ERP system experience (Epicor Prophet 21 or MS Dynamics GP) with construction software like Textura/Procore/GCPay.

Responsibilities

• Prepare monthly construction payment applications and change orders per contract guidelines.
• Record project transactions, including sales tax, in the accounting system.
• Apply cash receipts and issue lien waivers for projects.
• Monitor payment timeliness and protect payment rights.
• Reconcile Statement of Values, project work, and contract requirements; resolve discrepancies.
• Assist in accounts receivable collection and project closing entries.
• Respond to customer inquiries and resolve disputes; manage payroll data for HUD jobs.

Skills

Problem-solving

Multitasking

Interpersonal skills

Education

Associate degree in Finance/Accounting or +5 years experience

Tools

MS Excel

Epicor Prophet 21

MS Dynamics GP

Textura

Procore

GCPay

Job description

Description

Advant Solutions Job Description

Last Reviewed: Friday, June 9, 2023

Title: Billing/AR Administrator

Department: Finance

Pay Status: Exempt

Reports To: Advant Assistant Controller

JOB SUMMARY

As Billing/AR administrator, your primary focus will be to manage billing, payment and collection processing for construction projects utilizing common construction processes. You must be detailed focused and possess the ability to manage multiple time-sensitive requests.

ESSENTIAL FUNCTIONS

• Frequently required to sit, bend, reach, grab and twist.
• Frequently required to stand, walk, stoop, kneel and crouch.
• Frequently required to use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
• Strong problem-solving skills and the ability to make sound decisions.
• Strong ability to interpret and process data.
• Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
• Frequently required to type, process information, and use fine finger manipulation.
• Strong process improvement skills.
• Strong written, verbal, and interpersonal skills.

JOB FUNCTIONS

• Prepare monthly construction payment applications and change orders for multiple projects following contract guidelines and timelines.
• Accurately record project transactions, including sales tax, in accounting system.
• Apply cash receipts for projects and provide subsequent lien waivers.
• Monitor timeliness of payment receipt and ensure payment rights are protected.
• Reconcile Statement of Values, project work and contract requirements and resolve any discrepancies.
• Assist in the collection of accounts receivable.
• Ensure inventory is reconciled at end of project and provide closing entries.
• Respond to customer inquiries and resolves disputes.
• Weekly submission of Certified Payroll.
• Effective communication with Installers on HUD Jobs to receive payroll information for Certified Payroll Submissions.

Requirements

Job Requirements

• 3+ years of construction accounting experience including payment applications, construction waivers, and job reconciliation.
• Ability to prioritize and meet deadlines, multitask, and quickly adapt to changing work demands.
• Always maintain a professional demeanor and customer focus, be a leader and be well organized.
• Strong MS Excel skills are a 'must.'
• Epicor Prophet 21, MS Dynamics GP or similar ERP experience along with construction accounting software such as Textura, Procore and GCPay strongly preferred.

EDUCATION

• Associate degree in Finance or Accounting or +5 years of relevant experience.

_______________________________________ _______________________

Employee Name Date