Billing and Accounts Receivable Specialist (Full-Time)

Cavalier Logistics; Virginia (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision Insurance

Life Insurance

401(k)

Employee Assistance Program

Job summary

Cavalier Logistics Inc. is seeking an Accounts Receivable Specialist in the United States to ensure accurate customer billing and timely collections.

You will audit month-end processes, manage billing per customer requirements, and maintain clean AR aging while supporting audits and revenue recognition.

The role requires strong Excel skills, experience with Sage, and excellent communication in a fast-paced environment.

Qualifications

• 2+ years of Accounts Receivable experience.
• Strong understanding of invoices, collections, and cash applications.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Excel.

Responsibilities

• Audit and batch month-end jobs for warehousing/transportation/government/international/import and domestic shipments.
• Manage billing activities per specific customer requirements.
• Assist with revenue cutoff procedures at month end to ensure revenue recognition is accurate.
• Respond to inquiries regarding billing status and invoice details; follow up on outstanding invoices.
• Process customer credit cards for shipments.
• Follow up on outstanding invoices to improve collections.
• Disburse petty cash, prepare month-end report, and ensure petty cash spent on bookings is recorded correctly.
• Assist with internal and external audits as required.
• Maintain accurate customer records.
• Must pass a background check.

Skills

Accounts Receivable

Customer Service

Attention to Detail

Multitasking

Education

High School Diploma or GED

Tools

Sage

Microsoft Excel

Job description

The Accounts Receivable (AR) Specialist is responsible for accurate and timely customer billing and collection support for Cavalier Logistics Inc. This role ensures customer billing compliance (POs, backup, portal requirements) and maintains clean AR aging. The position requires strong organization, customer communication, and proficiency in Sage.

Required Skills

• 2+ years of Accounts Receivable experience.
• Hands-on experience with Sage preferred.
• Strong understanding of invoices, collections, and cash applications.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Excel.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines
• Ability to work effectively in a fast-paced, deadline-driven environment, both independently and as part of a team

Responsibilities include, but are not limited to:

• Responsible for auditing and batching jobs at month end for warehousing/ transportation/ Government /International/Import and domestic shipments.
• Manage billing activities as per specific customer requirements.
• Assist with revenue cutoff procedures at month end to ensure revenue recognition is accurate.
• Respond to internal and external inquiries regarding billing status and invoice details and follow up on outstanding invoices as needed.
• Process customer credit cards for shipments.
• Follow up on outstanding invoices as needed to improve collections.
• Disburse petty cash, prepare month end report, and ensure petty cash spent on bookings is recorded correctly in the operating system.
• Assist with internal and external audits as required.
• Maintain accurate customer records.
• Must be able to pass a background check.

Education

• Minimum High School Diploma or GED

Benefits & Compensation

• Competitive Compensation - Depends on Experience
• Health Insurance
• Dental & Vision Insurance
• Life Insurance
• 401(k)
• Employee Assistance Program

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.