Accounts Receivable Representative

Jimmy Jazz; San Antonio (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health benefits

401k with match

Paid holidays

Paid time off

Free parking

Job summary

Phoenix Management Solutions is adding an Accounts Receivable Representative to our team in the United States. The role focuses on accurate invoicing, timely collections, and proper documentation to support credit policies and financial objectives.

The candidate will have a high school diploma, 0–2 years in AR/billing, strong attention to detail, and teamwork, with experience in Salesforce or Revenova. Logistics experience is a plus.

Qualifications

• High school diploma required.
• Associates or bachelor’s in accounting/finance preferred.
• 0–2 years in billing, AR, or collections.
• Experience in logistics is a plus.

Responsibilities

• Perform collections outreach via phone, email, and statements.
• Document billing activity in Salesforce/Revenova.
• Identify delinquent accounts and escalate per policy.
• Negotiate payment arrangements while protecting company interests.
• Support cash application and AR reconciliations.
• Assist with month-end close related to AR.
• Maintain documentation for audits and compliance.
• Prepare and issue accurate customer invoices per terms.
• Validate billing data against supporting docs (rate confirmations, PODs, BOLs).
• Resolve billing discrepancies with Operations and Customer Service.
• Monitor unbilled revenue and minimize invoicing delays.

Skills

Billing basics

Attention to detail

Verbal & written

Prioritize tasks

MS Office

Account analysis

Team player

Education

High school diploma

Accounting/Finance degree preferred

Tools

Salesforce

Revenova

Job description

• Base Pay $20.00 - $25.00 / Hour
• Employee Type FT - Exempt
• Required Degree High school
• Manage Others No

Contact information

• Email [e-mail]

Description

Phoenix Management Solutions provides shared administrative support services to intermodal transportation motor carriers across the United States. We are adding an Accounts Receivable Representative to our team!

Our mission is to deliver exceptional administrative support to our customers while upholding the highest standards of integrity and accountability. We foster a culture of collaboration and believe in the power of teamwork. By building strong relationships with our stakeholders, we strive to be best-in-class within the transportation industry and create value that drives success for all.

Requirements

The A/R Representative is responsible for managing billing accuracy and accounts receivable collections for assigned customer accounts. This role ensures timely invoicing, proactive follow-up on outstanding balances, and accurate documentation in support of company credit policies and financial objectives. The position ideal for a candidate seeking to build foundational experience in accounts receivable, billing, and customer collections within a fast‑paced logistics environment.

Duties & Responsibilities

• Perform collections outreach via phone calls, emails, and account statements for assigned accounts
• Document all billing and collection activity within Salesforce/Revenova
• Identify delinquent accounts and elevate per company credit policies
• Assist with negotiating payment arrangements while protecting company interests
• Support cash application and accounts receivable reconciliations
• Assist with month‑end close activities related to accounts receivable
• Maintain proper documentation to support audits and compliance
• Prepare, review, and issue accurate customer invoices in accordance with company policy and contractual terms
• Validate billing data against supporting documentation (rate confirmations, PODs, BOLs, etc.)
• Resolve billing discrepancies by coordinating with Operations and Customer Service teams
• Monitor unbilled revenue and follow up to minimize invoicing delays
• Perform other duties as assigned (required)

Required Skills & Abilities

• Basic understanding of billing and accounts receivable processes
• Strong attention to detail and organizational skills
• Professional verbal and written communication skills
• Ability to prioritize tasks in a fast‑paced environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to analyze account activity and resolve issues with guidance
• Demonstrated ability to work effectively within a team (required)

Education & Experience

• High School diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 0–2 years of experience in billing, accounts receivable, customer service, or collections
• Transportation and/or logistics industry experience a plus

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 10 lbs. as part of regular duties
• Ability to stand, walk, bend, and reach as needed
• Ability to remain focused in a fast‑paced, occasionally noisy work environment

Summary

Phoenix Management Solutionsprovides shared administrative services for intermodal transportation carriers across the U.S. We work with terminal and operations managers to provide accounting, finance, credit and collections, safety, and human resources services for our customers.

We offer a comprehensive health benefits package that includes four medical plans, a vision and dental plan, and additional voluntary supplemental products. All health plans are effective after 30 days of employment (on the 1st of the month). A 401k retirement benefit is available after six months of service, with a 50% match up to 4%. Weekly payroll, seven paid holidays, paid time off benefits, and a secure and professional work environment with free parking are also provided to all teammates.