Billing Analyst

apturagroup; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

apturagroup is seeking a Billing Analyst to support accounts receivable processes and ensure timely payments for goods and services. The role involves posting payments, generating invoices, maintaining customer records, and assisting with month-end close.

The position requires strong communication, attention to detail, and proficiency with Office and accounting software. The candidate should be able to work in a fast-paced environment and handle confidential information professionally.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Responsibilities

• Preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable.
• Creating invoices according to company practices; submitting invoices/AIA billings and lien waivers to customers by monthly cut-off.
• Maintaining and updating customer records, including name or address changes, mergers, or mailing attentions.
• Drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment.
• Researching customer discrepancies and past-due amounts and works with other staff to resolve issues.
• Assisting in generating monthly billing statements and mailing or emailing to customers.
• Assisting Accounting Manager with Financial and Bank audits by providing requested information to auditors.
• Copying, filing, and retrieving materials for accounts receivable as needed.
• Maintaining onsite financial records from legacy platform in log book.
• Performing other related duties as assigned.

Skills

Verbal & written comms

Office & accounting software

Office equipment operation

Independent & fast-paced work

Customer interaction

Organization & attention to detail

Education

High School Diploma or equivalent

Job description

Job Summary

— The Billing Analyst will assist in ensuring that the company receives payment for goods and services offered to clients.

The Billing Analyst is responsible and accountable for:

• Preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable.


• Creating invoices according to company practices; submitting invoices/AIA billings and lien waivers to customers by monthly cut-off.


• Maintaining and updating customer records, including name or address changes, mergers, or mailing attentions.


• Drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment.


• Researching customer discrepancies and past-due amounts and works with other staff to resolve issues.


• Assisting in generating monthly billing statements and mailing or emailing to customers.


• Assisting Accounting Manager with Financial and Bank audits by providing requested information to auditors.


• Copying, filing, and retrieving materials for accounts receivable as needed.


• Maintaining onsite financial records from legacy platform in log book.


• Performing other related duties as assigned.

Essential Functions:

• Cash application/collections


• Invoice creation and submission of invoices and/or AIA billings


• Using office equipment to complete tasks


• Timely and professional correspondence through email and on the phone


• Assisting with answering phones as needed

Experience & Other Requirements:

• High School Education or equivalent


• Excellent verbal and written communication skills.


• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.


• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.


• Ability to work independently and in a fast-paced environment.


• Ability to anticipate work needs and interact professionally with customers.


• Excellent organizational skills and attention to detail.


• Prolonged periods sitting at a desk and working on a computer.


• Must be able to move up to 15 pounds at times.