Billing Analyst

Secretariat Advisors LLC; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Secretariat Advisors LLC is seeking a Billing Analyst to join our growing global firm in Chicago, IL or Houston, TX. You will coordinate all client invoicing activity in a timely, accurate manner across multiple entities and currencies.

Responsibilities include preparing and distributing monthly bills, reviewing contracts for billing terms, tracking invoice activity, and supporting A/R reporting. A background in accounting/finance and strong communication are essential.

Qualifications

• 2–3+ years of professional cash application and collections.
• Undergraduate or Associate degree in Accounting or Finance preferred.
• Strong knowledge of accounts receivable function and standards.
• Attention to detail and data entry accuracy.
• Strong Microsoft Office skills (Word, Excel).
• Experience with Workday or similar ERP systems.
• Strong written and verbal communication skills.
• Experience in a professional services environment, preferably a law firm.
• Familiarity with Time & Expense contracts and multi-party billing.

Responsibilities

• Prepare, compile and distribute monthly bills to clients for services in a multi-entity, multi-currency global environment
• Review contracts and engagement letters to verify client guidelines, billing rates and fee arrangements
• Track all invoice activity and maintain records and reports
• Communicate with clients, vendors and leadership including MDs, CFO and accounting team
• Review accounts and balances for inconsistencies
• Input incoming payments and revise open invoices
• Assist with A/R reporting and collections as needed
• Issue credit memos and account for discounts, split billing and multi-party invoicing
• Set up new clients and engagements in the accounting system
• Provide timely solutions and answers as issues arise
• Assist Finance & Accounting team for close, audits, and board meetings

Skills

Cash application

Accounts receivable

Data entry

Microsoft Office

Workday

Communication skills

Deadlines

Adaptability

Law firm experience

Education

Accounting or Finance degree

Tools

Workday

Job description

Chart Your Journey at Secretariat

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

• Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
• Track all invoice activity in relevant systems. Maintain accurate records and management reports
• Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
• Review accounts and balances, identifying any potential inconsistencies
• Accurately input incoming payments and revise open invoices as required by the business
• Assist with A/R reporting and collections as needed
• Issue credit memos as neededAccount for discounts, split billing and other unique billing situations
• Set up new clients and engagements in accounting system
• Provide timely solutions and answers as issues or questions arise
• Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

• 2-3+ years of professional work experience in cash application and collections
• Undergraduate or Associates degree in Accounting or Finance preferred
• Strong knowledge of accounts receivable function and standards
• Attention to detail and ability to perform data entry with a high degree of accuracy
• Strong Microsoft Office skills (e.g., Word and Excel)
• Experience working with enterprise financial applications - Workday preferred
• Strong communication skills / customer service mindset
• Comfortable working within deadlines and timelines
• Willingness to adapt and adopt new processes and functions
• Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
• Prior experience in a similar role within a professional services business is required, preferably within a law firm
• Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred
• Authorized to work in the US with no need for sponsorship in the future

At Secretariat, we believe in pay transparency and equity. Compensation for this role will be based on a variety of factors, including experience, skills, and location. Further details will be provided during the hiring process.

Pay Transparency

$60,000 - $75,000 USD

A rewarding career above all

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do - from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

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