Billing Administrator

Aston Carter; Fresno (CA); On-site; USD 65,904,000 - 77,366,000; Full time

Job summary

Aston Carter is seeking a Billing Administrator in Fresno, CA to support daily office operations in a fast-paced construction environment. The role covers billing, accounts payable data entry, payroll submission, scheduling, customer communication, and project support.

The ideal candidate is organized, detail-oriented, proactive, and dependable, with the ability to manage multiple priorities and deadlines effectively.

Qualifications

• High school diploma or equivalent is required.
• 2+ years in administrative, office coordination, or office management roles is preferred.
• Experience with billing, payroll processing, and accounts payable data entry is preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel, is required.
• Strong data entry and attention to detail are essential.
• Experience with invoicing, accounts receivable, and accounts payable processes is beneficial.

Responsibilities

• Answer and direct incoming calls professionally.
• Open, sort, and distribute mail promptly.
• Maintain organized filing systems and documentation.
• Assist with special projects and other admin tasks.
• Prepare and process customer invoices and billing documents.
• Enter and maintain accounts payable information accurately.
• Assist with payment tracking and vendor communications.
• Support accounting functions with accurate financial records.
• Collect and submit payroll information according to procedures.
• Ensure timesheets and payroll records are accurate and timely.
• Coordinate employee schedules and assist with workforce scheduling.
• Maintain employee records and admin documentation.
• Provide admin support to project managers and field teams.
• Assist with project documentation, reports, and tracking.
• Coordinate meetings and project-related communications.
• Support contract administration and document management.

Skills

2+ years experience

MS Office

Billing/payroll

Data entry

Communication

Attention to detail

AP data entry

Invoicing

Education

High school diploma

Associate's degree preferred

Tools

Excel

Accounting software

Job description

Job Title: Billing Administrator

The Billing Administrator plays a key role in supporting daily office operations in a fast-paced construction environment. This position handles a wide range of administrative, accounting, and operational tasks, including billing, accounts payable data entry, payroll submission, scheduling, customer communication, and project support. The ideal candidate is highly organized, detail-oriented, proactive, and dependable, with the ability to manage multiple priorities and deadlines effectively.

Job Description

The Billing Administrator plays a key role in supporting daily office operations in a fast-paced construction environment. This position handles a wide range of administrative, accounting, and operational tasks, including billing, accounts payable data entry, payroll submission, scheduling, customer communication, and project support. The ideal candidate is highly organized, detail-oriented, proactive, and dependable, with the ability to manage multiple priorities and deadlines effectively.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Open, sort, and distribute incoming mail and correspondence promptly.
• Maintain organized filing systems, records, and office documentation.
• Assist with special projects and other administrative tasks as assigned.
• Prepare and process customer invoices and billing documents accurately and on time.
• Enter and maintain accounts payable (AP) information with a high level of accuracy.
• Assist with payment tracking and vendor communications to ensure timely payments.
• Support accounting functions by maintaining accurate financial records and documentation.
• Collect, review, and submit employee payroll information in accordance with established procedures.
• Ensure timesheets and payroll records are submitted accurately and on schedule.
• Coordinate employee schedules and assist with workforce scheduling as needed.
• Maintain employee records and related administrative documentation in an organized manner.
• Provide administrative support to project managers and field teams.
• Assist with project documentation, reports, and tracking to support project delivery.
• Coordinate meetings, appointments, and project-related communications.
• Support contract administration and document management activities, ensuring proper organization and accessibility.

Essential Skills

• High school diploma or equivalent.
• 2+ years of experience in an administrative, office coordinator, or office manager role.
• Experience with billing, payroll processing, and accounts payable data entry preferred.
• Proficient with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong data entry skills with excellent attention to detail.
• Experience with invoicing, accounts receivable, and accounts payable processes.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to maintain accurate records and documentation.
• Comfort working with accounting software and spreadsheets, including Excel data entry and 10-key.
• Ability to provide professional administrative support, including order entry and work order processing.

Additional Skills & Qualifications

• Associate's degree preferred.
• Construction, industrial, or contracting industry experience is a plus.
• Familiarity with accounting or construction management software.
• Experience with service-related environments, insurance, and service calls is beneficial.
• Understanding of cost and pricing concepts related to billing.
• Strong customer service and problem-solving skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional demeanor and positive attitude.
• Comfort working in a small office setting and supporting both office and field teams.

Work Environment

This role is based in an office setting, working approximately 30 hours per week, Monday through Friday from 8:00 a.m. to 3:00 p.m., with some flexibility on start time. The position is in a small office where the Billing Administrator will work alone most of the time, requiring comfort with independent work and self-management. The environment is professional yet relaxed, with a casual dress code such as jeans and a nice shirt. Work involves regular use of computers, Microsoft Office applications, accounting software, and standard office equipment in support of construction-related operations.

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay And Benefits

The pay range for this position is $23.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fresno,CA. Application Deadline This position is anticipated to close on Aug 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.