Billing & Administrative Specialist

Careerxchange; Homestead (FL); On-site; USD 41,000 - 50,000; Full time

Job summary

Careerxchange in Homestead, FL is seeking a Billing Specialist / Administrative Assistant to support daily billing, invoicing, accounts receivable follow-up, and administrative operations.

The ideal candidate will have strong data-entry skills, attention to detail, and the ability to manage invoices, customer records, and vendor payments accurately. Starting at $45,000 per year, the role offers room for experience-based growth and reliability in a busy office setting.

Qualifications

• Experience in billing, accounts receivable, invoicing, or administrative support.
• Proficiency with accounting software; experience with QuickBooks Online is a plus.
• Strong data-entry skills and attention to detail.
• Excellent organizational, time-management, and follow-up skills.
• Comfortable communicating with clients regarding invoices and outstanding balances.
• Ability to manage multiple tasks while maintaining accuracy and meeting deadlines.

Responsibilities

• Prepare and send accurate, timely client invoices using Halo, QuickBooks Online (QBO), and Flexpoint.
• Calculate and apply appropriate client discounts to invoices.
• Follow up with clients weekly regarding overdue and outstanding invoices to encourage timely payments and minimize outstanding balances.
• Receive, review, and enter vendor invoices into Halo and QBO.
• Assist with invoice accuracy, reconciliation, and maintaining accurate financial records.
• Enter and update customer information in Halo, including company names, addresses, contact details, resale tax certificates, and dealer documentation.
• Maintain organized billing records and ensure customer documentation is current and accurate.
• Provide general administrative support as needed.

Skills

Billing and AR

Data entry

Invoicing

Customer communication

Documentation

Tools

Halo

QuickBooks Online

Flexpoint

Job description

Careerxchange in Homestead, FL is seeking a Billing Specialist / Administrative Assistant to support daily billing, invoicing, accounts receivable follow-up, and administrative operations.

The ideal candidate will have strong data-entry skills, attention to detail, and the ability to manage invoices, customer records, and vendor payments accurately. Starting at $45,000 per year, the role offers room for experience-based growth and reliability in a busy office setting.