Billing Admin

AMR ROOFING; Indianapolis (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

PTO and company holidays

401(k) with employer match

Career advancement opportunities

Training and professional development

Performance-based bonuses

Job summary

AMR ROOFING is seeking a Billing Admin to manage the full billing cycle, including invoicing, collections, and payments across multiple offices. You will coordinate with insurance companies, mortgage firms, and internal teams to ensure accurate billing and timely cash flow.

The role emphasizes leadership in billing processes, accuracy in RE/COCs submissions, and regular financial reporting to senior management. Experience with QuickBooks Online and strong communication are essential.

Qualifications

• 3+ years of experience in billing, accounting, or accounts receivable management.
• Proficiency with QuickBooks Online and Excel/Google Sheets.
• Strong communication with insurance adjusters, mortgage companies, clients, and subcontractors.
• Familiarity with lien rights, state billing laws, and collections (preferred).
• Detail oriented with excellent organizational and follow-up skills.

Responsibilities

• Manage end-to-end billing cycle including invoicing and accounts receivable.
• Oversee collection of ACV checks, depreciation, deductibles, supplements.
• Submit certificates of completion to insurance companies for payment.
• Coordinate with mortgage companies to secure endorsements and funds release.
• Review and reconcile invoices for subcontractors, vendors, and suppliers.
• Prepare weekly and monthly billing reports for leadership.
• Ensure compliance with state regulations and company policies.
• Identify process improvements to increase billing efficiency.

Skills

Billing & customer service

Accounts receivable

Financial data analysis

Attention to detail

Communication skills

Tools

QuickBooks Online

Excel/Google Sheets

Job description

Billing Admin – AMR ROOFING

Overview

The Account Billing Manager is responsible for overseeing the full billing cycle at AMR Roofing, ensuring that invoices, insurance claims, supplements, client payments, and subcontractor/vendor payouts are handled accurately and on time. This role is central to maintaining cash flow, supporting operations, and protecting compliance across multiple offices and states. The Billing Admin will lead billing processes, coordinate with insurance companies, mortgage companies, and internal departments, and provide leadership with regular financial reporting.

Responsibilities

• Manage the end-to-end billing cycle including invoicing, accounts receivable, and payment processing.
• Oversee the collection of ACV checks, depreciation, deductibles, and supplements.
• Submit certificates of completion (COCs) and required documents to insurance companies for payment release.
• Work with mortgage companies to secure endorsements and release of funds.
• Review and reconcile invoices for subcontractors, vendors, and material suppliers.
• Monthly bank reconcile, Cost Accounting
• Coordinate with the supplement team, production, and sales to ensure billing accuracy.
• Track and follow up on outstanding payments and upscale when necessary.
• Generate weekly and monthly billing reports for leadership review.
• Ensure compliance with state regulations, lien laws, and company policies.
• Identify and implement process improvements to increase billing efficiency and reduce delays.

Qualifications

• 3+ years of experience in billing, accounting, or accounts receivable management (Preferred)
• Strong knowledge in billing & customer service
• Proficiency with QuickBooks Online, and Excel/Google Sheets.
• Detail-oriented with excellent organizational and follow-up skills.
• Strong communication skills for interacting with insurance adjusters, mortgage companies, clients, and subcontractors.
• Ability to analyze financial data and produce accurate reports.
• Familiarity with lien rights, state billing laws, and collections process (preferred).
• Problem-solving mindset with the ability to work independently and in a team setting.

Compensation & Benefits

• Competitive salary: $40,000 – $55,000 per year (based on experience).
• Performance-based bonuses tied to collections and billing KPIs.
• Health, dental, and vision insurance.
• Paid time off (PTO) and company holidays.
• 401(k) with employer match.
• Career advancement opportunities within Trojan Roofing's growing multi-state operations.
• Supportive, growth-oriented company culture with training and professional development.