Billing Accounting Assistant

FM Construction Group, LLC; East Orange (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

FM Construction Group is seeking a detail-oriented Billing & Accounting Assistant to support customer billing, project documentation, and accounting operations in a fast-paced construction environment. You will enter invoices, review billing docs, prepare change orders, and maintain accurate records while collaborating with project teams to ensure timely closeouts.

Ideal candidates have 1–3 years in accounting or administrative roles, familiarity with QuickBooks and Excel, and a proactive,

Qualifications

• 1–3 years of accounting or administrative experience.
• Construction industry experience is a plus.
• Experience with project billing and change orders preferred.
• Experience with QuickBooks and Excel preferred.
• Strong attention to detail and accuracy.
• Effective written and verbal communication.
• Professional and eager to learn.

Responsibilities

• Enter customer invoices and progress billings into QuickBooks.
• Review billing information and supporting documentation for accuracy and completeness.
• Prepare change order documentation based on field tickets, project notes, and information provided by the project team.
• Create and organize change orders in the company’s tracking system.
• Update and maintain change order logs, including tracking submitted, pending, and approved items.
• Follow up with Project Managers and internal teams regarding outstanding change order information and documentation.
• Maintain accurate customer, project, and job records.
• Assist with accounting data entry, filing, and recordkeeping.
• Support month-end closing activities and account reconciliations.
• Generate reports and assist with tracking project billing information.
• Perform additional accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Dependable

Tools

QuickBooks

Microsoft Excel

Job description

Job Description

Job Description

FM Construction Group is seeking a detail-oriented Billing & Accounting Assistant. This position will support customer billing, project documentation, and accounting operations by entering invoices, organizing project information, preparing change order documentation, and maintaining accurate records.

The ideal candidate is organized, dependable, and comfortable working with project teams in a fast-paced construction environment. This role is a great opportunity for someone looking to grow their career in construction accounting and project administration.

** Responsibilities**

• Enter customer invoices and progress billings into QuickBooks.
• Review billing information and supporting documentation for accuracy and completeness.
• Prepare change order documentation based on field tickets, project notes, and information provided by the project team.
• Create and organize change orders in the company’s tracking system.
• Update and maintain change order logs, including tracking submitted, pending, and approved items.
• Follow up with Project Managers and internal teams regarding outstanding change order information and documentation.
• Maintain accurate customer, project, and job records.
• Assist with accounting data entry, filing, and recordkeeping.
• Support month-end closing activities and account reconciliations.
• Generate reports and assist with tracking project billing information.
• Perform additional accounting and administrative duties as assigned.

** Qualifications**

• 1–3 years of accounting, billing, bookkeeping, or administrative experience preferred.
• Construction industry experience is a plus.
• Experience with project billing, AIA billing, change orders, or construction documentation preferred.
• Experience with QuickBooks and Microsoft Excel preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional, dependable, and eager to learn.

Company Description

FM is a leading exterior building envelope contractor serving New Jersey, New York, Pennsylvania, and Massachusetts. For over 30 years, we've partnered with some of the region's top general contractors, developers, and property owners to deliver high-quality commercial, multifamily, and residential projects.

Our team specializes in roofing, siding, waterproofing, masonry restoration, windows, and other exterior construction services. We take pride in delivering exceptional craftsmanship, maintaining the highest safety standards, and completing projects on time and within budget.

At FM Construction Group, our success is built on teamwork, accountability, and continuous growth. We invest in our employees by providing a modern work environment, opportunities for career advancement, and the support needed to build a long-term career in the construction industry.

Company Description

FM is a leading exterior building envelope contractor serving New Jersey, New York, Pennsylvania, and Massachusetts. For over 30 years, we've partnered with some of the region's top general contractors, developers, and property owners to deliver high-quality commercial, multifamily, and residential projects.

Our team specializes in roofing, siding, waterproofing, masonry restoration, windows, and other exterior construction services. We take pride in delivering exceptional craftsmanship, maintaining the highest safety standards, and completing projects on time and within budget.

At FM Construction Group, our success is built on teamwork, accountability, and continuous growth. We invest in our employees by providing a modern work environment, opportunities for career advancement, and the support needed to build a long-term career in the construction industry.