Billing & Accounting Administrator — QuickBooks Pro

RJ-Staffing; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

RJ-Staffing is seeking an Accounting Administrator & Billing Specialist in New York to oversee billing, bookkeeping, and payroll-related tasks for sewer and drain services. Proficiency with QuickBooks and strong organizational skills are required to manage multiple duties with accuracy.

The role includes handling municipal projects coordination, state reporting, and permit applications as part of daily responsibilities.

Qualifications

• Must have strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Experience with payroll processing and basic bookkeeping is a plus.

Responsibilities

• Billing & Accounts Receivable: Prepare, process, and send customer invoices; review work orders and supporting docs; enter payments into QuickBooks; mail monthly statements; monitor balances; resolve discrepancies.
• Bookkeeping & Financial Administration: Maintain financial records in QuickBooks; categorize transactions; reconcile bank statements; monitor accounts; investigate irregularities; prepare routine reports.
• Payroll Administration: Process weekly payroll; maintain payroll records and hours; verify time records; ensure deductions are correct; assist with payroll tax filings.

Skills

Organizational skills

Attention to detail

Multitasking

Tools

QuickBooks

Job description

RJ-Staffing is seeking an Accounting Administrator & Billing Specialist in New York to oversee billing, bookkeeping, and payroll-related tasks for sewer and drain services. Proficiency with QuickBooks and strong organizational skills are required to manage multiple duties with accuracy.

The role includes handling municipal projects coordination, state reporting, and permit applications as part of daily responsibilities.