Bilingual Workforce Coordinator (English/Spanish)

Schaefer Plastics North America, LLC.; Charlotte (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

Schaefer Plastics North America, LLC is seeking a meticulous Bilingual Operations Training & Workforce Coordinator to support onboarding, training administration, and staffing coordination in our manufacturing operation.

You will work between Operations, HR, and staffing partners, managing LMS records, coordinating Day 1 activities, and helping ensure compliance, accuracy, and timely communications in English and Spanish.

Qualifications

• 1-3 years of administrative or workforce coordination experience.
• Manufacturing, logistics, or warehouse experience preferred.
• High school diploma or equivalent required.
• Associate or Bachelor’s degree preferred.

Responsibilities

• Coordinate Day 1 onboarding activities: orientation scheduling, badge and clock enrollment, payroll setup, and integration.
• Support onboarding and ensure all employment documentation is completed and tracked.
• Administer LMS: assign modules, monitor completions, troubleshoot access, maintain records.
• Track safety, compliance, and training requirements, including OSHA and certifications.
• Coordinate training schedules, assessments, and evaluations to meet standards.
• Maintain training records, certifications, attendance logs, and qualifications.
• Organize training sessions: venue scheduling, Teams/Zoom setup, materials prep.
• Coordinate staffing requests with agencies and hiring managers.
• Assist with candidate scheduling, interviews, plant tours, and communications.
• Support pre-employment checks, onboarding documentation, and readiness.

Skills

Bilingual English/Spanish

Administrative support

Onboarding coordination

Training coordination

LMS experience

MS Office

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

LMS

HRIS

Payroll systems

Job description

At Schaefer Plastics, we manufacture industry-leading solutions and drive responsible practices towards a sustainable future for generations to come. As a family-owned company since 1937, we are deeply committed to delivering exceptional customer care through high-quality, innovative waste and packaging solutions. Our customers and their satisfaction are paramount; we strive to understand their needs and exceed expectations at every turn. We are a global injection molding manufacturer that produces durable waste and recycling carts and pioneers reusable packaging systems that reduce carbon footprints. Our dynamic and inclusive culture fosters personal and professional growth, making us an ideal employer for career advancement.

Job Summary

We seek an organized, detail-oriented Bilingual Operations Training & Workforce Coordinator to support workforce onboarding, training administration, and staffing coordination in our manufacturing operation. This role serves as a key link between Operations, staffing agencies, new hires, HR, and employees by coordinating onboarding activities, maintaining training records, supporting compliance requirements, and assisting with workforce planning and recruiting logistics.

The ideal candidate understands manufacturing work environments, is comfortable managing employee training data through Learning Management Systems (LMS), and enjoys working in a fast-paced production setting where accuracy, organization, and communication are critical.

Language Requirement

This position requires fluency in both English and Spanish, including verbal and written communication. The Workforce Coordinator will communicate regularly with English- and Spanish-speaking employees, applicants, and managers.

Key Responsibilities

• Coordinate Day 1 onboarding activities for new hires, including orientation scheduling, payroll setup requests, badge and clock enrollment, and workforce integration activities.
• Support employee onboarding and ensure all required employment documentation is completed and tracked.
• Administer the company's Learning Management System (LMS), including assigning training modules, monitoring completions, troubleshooting user access issues, and maintaining training records.
• Track and monitor required safety, compliance, and operational training requirements, including OSHA-related training, equipment certifications, and annual policy acknowledgments.
• Coordinate employee training schedules, assessments, and evaluations to ensure employees meet departmental and operational standards.
• Maintain accurate training records, certifications, attendance logs, and employee qualifications.
• Organize logistics for training sessions, including classroom scheduling, Teams or Zoom meeting setup, materials preparation, and presentation support.

Workforce Coordination & Recruiting Support

• Coordinate staffing requests and job requisition activity with staffing agencies and hiring managers.
• Assist with candidate scheduling, interview coordination, plant tours, and communication between candidates, staffing partners, and operational leaders.
• Support pre-employment processes, including background checks, drug screenings, onboarding documentation, and new hire readiness.
• Maintain hiring and onboarding records and track candidate progress through the recruitment and onboarding process.
• Serve as a resource for employees regarding onboarding, timekeeping, payroll inquiries, fit-for-duty appointments, and other workforce-related administrative matters.
• Assist with employee engagement initiatives and workforce communication efforts.

  Qualifications & Skills

  • Fluent in English and Spanish (spoken and written).
  • Ability to communicate professionally with employees, candidates, and leaders in both languages.
  • Previous administrative, HR, workforce, recruiting, or operations support experience.

  Education

  • High school diploma or equivalent required.
  • An associate's or Bachelor's degree in Business, Operations, Human Resources, or a related field is preferred.

  Experience

  • 1-3 years of administrative, workforce coordination, training coordination, or operations support experience.
  • Manufacturing, logistics, industrial, or warehouse experience strongly preferred.

  Technical Skills

  • Experience working with Learning Management Systems (LMS) or other employee training platforms.
  • Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
  • Experience with HRIS, payroll, or workforce management systems is preferred.

  Core Competencies

  • Strong organizational and time management skills.
  • Ability to manage multiple priorities in a fast-paced manufacturing environment.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail and accuracy.
  • Ability to handle confidential employee information professionally.
  • Customer-service mindset with the ability to support both hourly employees and operational leadership.

  Applicant Privacy Notice

  Schaefer Plastics North America, LLC collects and uses the information you provide to evaluate your qualifications, communicate with you, and manage the recruiting and hiring process. Your information will be shared only with individuals involved in hiring decisions and handled in accordance with applicable privacy, data protection, and record retention requirements. Please do not submit sensitive personal information (such as Social Security numbers, banking information, medical records, or copies of identification) unless specifically requested during the hiring process. Questions regarding applicant data may be directed to Human Resources.