Workforce Coordinator

SSI Schaefer Group.; Charlotte (NC); On-site; USD 45,000 - 75,000; Full time

Job summary

Schaefer Plastics North America, LLC in Charlotte, NC is seeking an organized Operations Training & Workforce Coordinator to support onboarding, training administration, and staffing coordination in our manufacturing operation.

You will serve as a key link between Operations, staffing agencies, new hires, HR, and employees, coordinating onboarding activities, maintaining training records, and assisting with workforce planning and recruiting logistics.

Qualifications

• Experience with Learning Management Systems (LMS) or similar training platforms.
• Proficiency in Microsoft Office apps (Excel, Outlook, Word, Teams).
• Experience with HRIS, payroll, or workforce management systems preferred.

Responsibilities

• Coordinate Day 1 onboarding activities and orientation scheduling.
• Manage LMS: assign modules, track completions, troubleshoot access.
• Coordinate staffing requests with staffing agencies and hiring managers.

Skills

LMS Experience

Microsoft Office

HRIS/Payroll Systems

Organizational Skills

Communication Skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

HRIS

Payroll Systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Charlotte, NC, US

At Schaefer Plastics, we manufacture industry-leading solutions and drive responsible practices towards a sustainable future for generations to come. As a family-owned company since 1937, we are deeply committed to delivering exceptional customer care through high-quality, innovative waste and packaging solutions. Our customers and their satisfaction are paramount to our business; we strive to understand their needs and exceed their expectations at every turn.

We are a global injection molding manufacturer, producing durable waste and recycling carts, and pioneering reusable packaging systems that reduce carbon footprints. Our dynamic and inclusive culture fosters personal and professional growth, making us an ideal employer for career advancement.

Job Summary

We seek an organized, detail-oriented Operations Training & Workforce Coordinator to support workforce onboarding, training administration, and staffing coordination in our manufacturing operation. This role serves as a key link between Operations, staffing agencies, new hires, HR, and employees by coordinating onboarding activities, maintaining training records, supporting compliance requirements, and assisting with workforce planning and recruiting logistics.

The ideal candidate understands manufacturing work environments, is comfortable managing employee training data through Learning Management Systems (LMS), and enjoys working in a fast-paced production setting where accuracy, organization, and communication are critical.

Key Responsibilities

Workforce Onboarding & Training Coordination

• Coordinate Day 1 onboarding activities for new hires, including orientation scheduling, payroll setup requests, badge and clock enrollment, and workforce integration activities.
• Support employee onboarding and ensure all required employment documentation is completed and tracked.
• Administer the company's Learning Management System (LMS), including assigning training modules, monitoring completions, troubleshooting user access issues, and maintaining training records.
• Track and monitor required safety, compliance, and operational training requirements, including OSHA-related training, equipment certifications, and annual policy acknowledgments.
• Coordinate employee training schedules, assessments, and evaluations to ensure employees meet departmental and operational standards.
• Maintain accurate training records, certifications, attendance logs, and employee qualifications.
• Organize logistics for training sessions, including classroom scheduling, Teams or Zoom meeting setup, materials preparation, and presentation support.
• Coordinate staffing requests and job requisition activity with staffing agencies and hiring managers.
• Assist with candidate scheduling, interview coordination, plant tours, and communication between candidates, staffing partners, and operational leaders.
• Support pre-employment processes, including background checks, drug screenings, onboarding documentation, and new hire readiness.
• Maintain hiring and onboarding records and track candidate progress through the recruitment and onboarding process.
• Serve as a resource for employees regarding onboarding, timekeeping, payroll inquiries, fit-for-duty appointments, and other workforce-related administrative matters.
• Assist with employee engagement initiatives and workforce communication efforts.

Qualifications & Skills

Education

• High school diploma or equivalent required.
• An associate's or Bachelor's degree in Business, Operations, Human Resources, or a related field is preferred.

Experience

• 1-3 years of administrative, workforce coordination, training coordination, or operations support experience.
• Manufacturing, logistics, industrial, or warehouse experience strongly preferred.

Technical Skills

• Experience working with Learning Management Systems (LMS) or other employee training platforms.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
• Experience with HRIS, payroll, or workforce management systems is preferred.

Core Competencies

• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential employee information professionally.
• Customer-service mindset with the ability to support both hourly employees and operational leadership.

Applicant Privacy Notice:

Schaefer Plastics North America, LLC collects and uses the information you provide to evaluate your qualifications, communicate with you, and manage the recruiting and hiring process. Your information will be shared only with individuals involved in hiring decisions and handled in accordance with applicable privacy, data protection, and record retention requirements. Please do not submit sensitive personal information (such as Social Security numbers, banking information, medical records, or copies of identification) unless specifically requested during the hiring process. Questions regarding applicant data may be directed to Human Resources