Bilingual Warehouse Office ShippingReceiving Clerk

Abacus Corporation; Baltimore (MD); On-site; USD 30,000 - 42,000; Full time

Job summary

Abacus Corporation in Maryland is seeking a Bilingual Warehouse Office Shipping/Receiving Clerk to coordinate outbound shipments, verify documentation, and maintain accurate shipping records in a fast-paced distribution environment. You will review daily shipment orders, check driver documents, generate Bills of Lading, and ensure all data matches purchase orders and product details.

Fluency in English and Spanish is required.

Qualifications

• Bilingual in English and Spanish required.
• Excellent attention to detail and accuracy.
• Strong organizational and recordkeeping skills.
• Ability to work with drivers, warehouse staff and office team.

Responsibilities

• Review and process daily shipment orders.
• Verify required shipping documentation before release.
• Maintain and distribute daily shipping schedules.
• Check in drivers and verify documentation (pickup number, license, form, destination, truck/trailer).
• Record driver arrival/departure times and obtain signatures.
• Verify shipment information against scheduling records.
• Prepare and distribute load documentation and Bills of Lading after loading.
• Coordinate loading locations and direct drivers accordingly.
• Maintain organized shipment files and records; scan and distribute documents.
• Process rejected shipments per company procedures.
• Ensure documentation accuracy with no unauthorized alterations.

Skills

Bilingual English/Spanish

Attention to detail

Organizational skills

Recordkeeping

Communication

Computer proficiency

multitasking

Job description

Bilingual Warehouse Office Shipping/Receiving Clerk

Position Summary:

The Bilingual Warehouse Office Shipping/Receiving Clerk is responsible for coordinating outbound shipments, verifying shipping documentation, maintaining shipping records, and ensuring all loads are processed accurately and efficiently.

Key Responsibilities:

• Review and process daily shipment orders.
• Ensure all required documentation is received before releasing materials for shipment.
• Maintain and distribute daily shipping schedules to warehouse personnel.
• Check in drivers and verify required documentation, including:
  • Pickup number
  • Valid driver’s license
  • Completed driver information form
  • Destination information
  • Truck and trailer details
• Record driver arrival and departure times.
• Obtain driver signatures on shipping logs.
• Verify shipment information against scheduling records.
• Prepare and distribute load documentation to warehouse personnel.
• Coordinate loading locations and direct drivers accordingly.
• Maintain organized shipment files and records.
• Generate and process Bills of Lading (BOLs) after loading is complete.
• Verify shipment details before releasing paperwork, including:
  • Pickup number
  • Destination
  • Shipment weight
  • Quantity
  • Purchase order numbers
  • Product information
  • Shipment dates
• Print and distribute required copies of shipping documents.
• Scan and distribute completed shipment paperwork to appropriate departments.
• Maintain accurate daily logs and shipment records.
• Process rejected shipments according to company procedures.
• Ensure all documentation is completed accurately with no unauthorized alterations.

Qualifications:

• Strong attention to detail and accuracy.
• Must be fluent in English and Spanish
• Excellent organizational and recordkeeping skills.
• Ability to work effectively with drivers, warehouse personnel, and office staff.
• Proficient with computers, scanners, and standard office software.
• Ability to manage multiple tasks in a fast-paced shipping environment.
• Previous shipping, logistics, transportation, warehouse administration, or dispatch experience preferred.

Work Environment:

• Office environment within a warehouse or distribution facility.
• Frequent interaction with drivers and warehouse personnel.
• Fast-paced environment requiring strong communication and multitasking abilities.