Bilingual Traveling Site Administrator

Reich Installation Services Inc; Hempstead (TX); On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Company-sponsored 401(k)

Paid time off (PTO)

Housing benefits (eligibility & site)”

Job summary

Reich Installation Services, Inc. is seeking a Bilingual Spanish-English Traveling Site Administrator to support field operations across U.S. construction sites. The role is 100% travel-based, starting at designated sites for multi-month phases, with housing logistics and HR responsibilities on-site.

The position combines administrative, payroll, and safety duties in a fast-paced construction environment, requiring strong organization, communication, and multitasking abilities.

Qualifications

• Bilingual Spanish and English required for written and verbal communication.
• Willing and able to travel 100% to U.S. job sites.
• Experience supporting large teams (100–150 employees) preferred.
• Proficient with Microsoft Excel and payroll/timesheet systems (ADP).
• Solid understanding of HR policies and labor compliance standards.

Responsibilities

• Inventory and supply management for tools, materials, and equipment.
• Coordinate housing and onboarding for RIS and RM employees.
• Oversee timesheets and assist ADP data entry for payroll.
• Support safety, incident reporting, and compliance documentation.
• Provide on-site administrative and operational support to managers.

Skills

Bilingual Spanish-English

Travel readiness

Large-team support

Tools

Microsoft Excel

ADP payroll systems

Job description

Job Type: Full-Time

Location: 100% Travel – U.S. Construction Job Sites

Reich Installation Services, Inc. (RIS) specializes in the installation of automated material handling and racking systems at large-scale industrial sites across the U.S. Our projects are located on active construction job sites where precision, coordination, and efficiency are critical. We are currently seeking a Bilingual Spanish English Traveling Site Administrator to support our dynamic field operations and management teams.

What to Expect in This Role

This is a 100% travel-based position. You’ll begin at a designated job site for an initial 4–6-month project phase and then transition to the next site as projects are completed. Each job site typically has 100–150 employees, including both Reich Installation Services and RM employees.

You’ll be working in an active construction environment—which means being comfortable with physical activity, noise, dust, and wearing required PPE (e.g., safety shoes).

This role is hands-on and critical in ensuring smooth administrative, HR, payroll, and housing operations on-site.

Key Responsibilities

Inventory & Supply Management

Manage inventory for Hilti tools, RIS materials (including tool room), machinery, and other equipment.

Keep supply and inventory trackers updated and accurate.

Ensure materials are accounted for, organized, and accessible.

Employee Coordination & Housing

Work closely with the on-site management team to organize RIS and RM employees.

Collaborate with the Housing Coordinator to support onboarding and employee housing logistics.

Track and manage housing assignments and updates.

Act as an on-site point of contact for HR-related matters.

Ensure employee adherence to company policies and local/state labor laws.

Support or lead incident investigations, compliance trainings, and HR documentation as needed.

Timesheet & Payroll Assistance

Oversee timely and accurate timesheet submissions for all crew members.

Assist with ADP data entry and updates to support payroll processing.

Address timekeeping discrepancies or issues on-site.

Safety & Incident Reporting

Serve as backup to the Safety Coordinator for logging and managing incidents.

Help maintain a strong safety culture by supporting compliance and reporting processes.

Administrative & Operational Support

Provide day-to-day administrative support to on-site managers.

Coordinate logistics, update housing logs, manage documentation, and support general site operations.

Qualifications

Bilingual (Spanish & English) – spoken and written communication required.

Willing and able to travel 100% of the time to job sites across the U.S.

Comfortable working in active construction environments (loud, physical, PPE-required).

Experience supporting large teams (100–150 employees preferred).

Proficient in Microsoft Excel (data tracking, spreadsheets, housing logs).

Experience with ADP or other payroll/timesheet systems.

Solid understanding of HR policies and labor compliance standards.

Highly organized, proactive, and able to multitask under pressure.

Strong interpersonal and communication skills.

Eager to learn and adapt to new software and tools.

Health, dental, and vision insurance

Company-sponsored 401(k)

Paid time off (PTO)

Housing benefits (based on eligibility and site assignment)

Active construction site – must be comfortable with noise, dust, physical activity, and safety protocols.

Safety shoes/PPE required

Fast-paced, team-oriented environment with a strong focus on safety and accountability.

Reich Installation Services, Inc. is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.