Bilingual (Spanish) Office Manager, School-based

KIPP Chicago; Illinois; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

403b retirement plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Competitive retirement savings

Job summary

KIPP Chicago seeks an Office Manager to be the face of the school, delivering first-class service to students, families, staff, and guests. The bilingual OM leads Spanish-language operations and coordinates enrollment, attendance, and daily teacher support.

The role reports to the Director of Operations and requires 50 hours/week in person, with strong communication, organization, and tech skills.

Qualifications

• Fluency in Spanish and English (oral and written).
• Minimum two years of school administrative experience.
• Ability to work 50 hours/week in person (7 AM–5 PM).
• Experience with IMPACT SIM preferred.
• Excellent oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong typing and tech skills (MS Office and Google Drive).
• Strong interpersonal skills and personal initiative.
• Demonstrated passion for and commitment to the KIPP mission.
• At least two years of college, BA preferred.
• Ability to lift 30 lbs.
• Cleared CPS background check and Faith's Law Attestation.

Responsibilities

• Communicate effectively in Spanish and English with students and families.
• Translate weekly newsletters and family communications in accurate written Spanish.
• Create a neat, welcoming, and organized office environment.
• Welcome parents and visitors, maintain visitor logs, and respond to requests.
• Ensure all visitors are accounted for in the building.
• Answer phones, relay messages, and redirect inquiries.
• Oversee student attendance and related processes in PowerSchool and IMPACT.
• Coordinate new student enrollment and manage waitlists.
• Maintain teacher workroom and equipment.
• Maintain school supply closet and inventory control.
• Process and fulfill staff supply requests.
• Receive, distribute, and prepare mail and shipments.
• Assist with coordination of school events.
• Assist with memos and newsletters production and distribution.
• Maintain complete sets of parent and staff forms.
• Order and distribute school uniforms and assist with inventory.
• Coordinate student health services with site nurse.

Skills

Bilingual Spanish/English

School administrative experience

Excellent communication skills

Organizational skills

Interpersonal skills

Proactive initiative

Microsoft Office

Google Drive

Education

Two years college, BA preferred

Tools

IMPACT SIM

PowerSchool

Job description

Office Manager

KIPP Chicago seeks an experienced individual for the position of Office Manager. The OM is the face of the school and delivers first-class customer service to all constituents in the building, including students, parents, staff, and guests. The Bilingual OM also holds a unique role as a key Spanish language communication lead for the school’s operations team with our Spanish-speaking families. The OM’s primary responsibilities are to operate a welcoming and efficient main office, to coordinate student enrollment and attendance, and to provide daily support to teachers and the school’s leadership team. The OM will report to the school’s Director of Operations.

Responsibilities

• Communicate effectively in Spanish and English with students and families
• Translate weekly newsletters and family communication in accurate written Spanish
• Create a neat, welcoming, and organized office environment
• Welcome parents and visitors, maintain visitor logs, and respond to visitor & parent requests
• Ensure all visitors are accounted for in the building
• Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner
• Oversee student attendance: process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in PowerSchool and IMPACT student information systems each day, and process early dismissals
• Coordinate new student enrollment: process incoming applications, send acceptance/waitlist letters, manage waitlist, and assist parents with online enrollment
• Maintain teacher work room and ensure that copiers/printers are in working order
• Maintain school supply closet and assist with inventory control
• Process and fulfill staff supply requests
• Receive, distribute, and prepare incoming/outgoing mail and shipments
• Assist with coordination of school events
• Assist with production and distribution of memos & newsletters
• Maintain complete sets of all parent and staff forms
• Order and distribute school uniforms and assist with inventory control
• Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care

Qualifications

• Oral and written fluency in Spanish, as well as English
• A minimum of two years school administrative experience
• Ability to work 50 hours/week in person, 7 AM - 5PM at school location.
• Experience with IMPACT SIM preferred
• Excellent oral and written communication skills
• Excellent organizational skills and detail orientation
• Strong typing and technology skills, specifically with Microsoft Office and Google Drive
• Evidence of strong interpersonal skills
• Evidence of personal initiative and follow through
• Demonstrated passion for and commitment to the KIPP mission
• At least two years of college, BA preferred
• Ability to lift 30 lbs. unassisted
• Cleared CPS background check & Faith's Law Attestation before start of employment

Compensation and Benefits

KIPP Chicago Schools offers a competitive compensation and benefits package:

• Hourly rate is based on experience related to role and responsibilities; overtime rate applies to 10 hours worked over 40 hours each week.
• Contributions to 403b retirement plan
• Competitive rates for medical insurance and short-term disability insurance. Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost.
• Competitive Retirement Savings Benefits

Statement of Non-Discrimination

KIPP Chicago Public Schools is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.