Bilingual Spanish Administrative Assistant

Cynet Systems Inc; Boston (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

A leading company is seeking an administrative support professional in Boston. The role involves greeting visitors, managing calls, and handling clerical duties to ensure efficient office operations. Candidates should possess strong customer service skills, attention to detail, and be comfortable with IT systems.

Qualifications

• Excellent customer support and service skills.
• Ability to follow written and oral instructions.
• Proficiency in Microsoft Office applications.

Responsibilities

• Greets callers and visitors, managing inquiries effectively.
• Performs general clerical functions including mail handling and record-keeping.
• Coordinates and sets up meeting spaces.

Skills

Customer support

Attention to detail

Organization

Discretion

Tools

Microsoft Office

Job description

Job Description:

Pay Range: $14.73hr - $19.73hr

Responsibilities:

• Greets callers warmly and ascertains the reason for calling.
• Answers inquiries and provides routine information, including necessary information for referrals to other internal and external units.
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office, including:
• Handling all incoming and outgoing mail and distributing incoming mail to the appropriate personnel.
• Maintaining familiarity with office equipment and points of contact for additional support.
• Maintaining an appropriate stock of office supplies.
• Coordinating the use of meeting space for training and meetings.
• Manage conference room calendars.
• Set up and break down rooms before and after meetings.
• Other duties as assigned.

Preferred Qualifications:

• Excellent customer support and service skills.
• Ability to follow written and oral instructions.
• Ability to exercise discretion in handling confidential information and to exercise sound judgment.
• Strong attention to detail and organization.
• Ability to maintain accurate records.
• Comfort in learning and working within IT systems.
• Proficiency in Microsoft Office applications.
• Knowledge of the organization of state government.