Bilingual Safety Administrator

Rogers; Haskell (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Weekly pay

Paid holidays and PTO

Employee referral bonuses

Job summary

Rogers Electric in Texas is seeking a bilingual Safety Administrative Coordinator to support project safety operations, manage documentation, onboarding, tracking compliance, and organize records on-site at THM.

You will maintain safety trackers, manuals, and meeting materials, coordinate training and safety communications, and collaborate with project management, field staff, HR, and safety leadership to resolve documentation issues.

Qualifications

• Bilingual in English and Spanish required.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office and document-management platforms.
• Advanced Excel capabilities for data tracking and reporting.
• Experience maintaining records and tracking compliance requirements.

Responsibilities

• Coordinate onboarding for employees and subs, track orientation records.
• Maintain training, certifications, and qualification databases.
• Track expirations and renewals of required credentials.
• Create and update safety trackers, logs, and databases.
• Maintain electronic and hard-copy safety files per document-control rules.
• Manage document organization, revision control, and distribution.
• Collect and track subcontractor safety documentation and plans.
• Maintain rosters for safety meetings and trainings.
• Prepare safety forms, reports, and program documents.

Skills

Bilingual English/Spanish

Organizational skills

Microsoft Office (Excel/Word/Outlook)

SharePoint/OneDrive

Documentation management

Compliance tracking

Tools

Microsoft Excel

Word

Outlook

Teams

SharePoint/OneDrive

Job description

Safety Administrative Coordinator | Full-Time | On-Site @ THM

Who We Are:

At Rogers Electric, we're not just the largest self-performing electrical, data, and lighting contractor in the U.S. – we're a team of innovators, problem-solvers, and industry leaders. With over 40 years of experience, 1,500+ employees, and 13 nationwide offices, we specialize in everything from ground-up construction to national rollouts and preventative maintenance, offering unparalleled opportunities for growth.

Join us and be part of a company that's always evolving, where you'll work with top professionals and make an impact from day one!

We're searching for a highly organized, detail-oriented, and bilingual Safety Administrative Coordinator to join our team at THM!

In this role, you'll play an essential part in supporting our project safety operations by managing documentation, coordinating administrative processes, tracking compliance requirements, and ensuring our field safety professionals have the organizational support needed to focus on maintaining a safe and productive jobsite.

Your Day-to-Day:

• Coordinate employee and subcontractor onboarding activities, including scheduling, attendee tracking, documentation, and maintaining orientation records.
• Maintain employee and subcontractor training, qualification, certification, and orientation databases, ensuring records remain accurate and current.
• Track required certifications and credentials, including expiration dates, renewals, and compliance deadlines.
• Create, maintain, and routinely update project safety trackers, logs, spreadsheets, and databases.
• Maintain accurate electronic and hard-copy safety files in accordance with project and company document-control requirements.
• Manage document organization, naming conventions, revision control, distribution, and archival of safety-related documentation.
• Collect, organize, and track subcontractor safety documentation, including required plans, forms, training records, certifications, and project deliverables.
• Maintain rosters and records for safety meetings, toolbox talks, training events, orientations, and other required activities.
• Assist the safety team with preparing and distributing safety forms, reports, alerts, notices, and program documentation.
• Maintain logs and supporting documentation related to incidents, observations, inspections, corrective actions, and other safety activities.
• Track open corrective actions and administrative follow-up items to ensure required documentation is completed and closed.
• Compile information for weekly and monthly safety reports, dashboards, metrics, and client/management reporting.
• Perform routine data entry and quality-control reviews to ensure safety records are complete, accurate, and up to date.
• Prepare meeting materials, agendas, sign-in sheets, minutes, and action-item trackers.
• Coordinate scheduling for safety training, meetings, orientations, and other project safety activities.
• Maintain controlled copies of applicable project safety plans, procedures, policies, forms, and client/General Contractor (GC) requirements.
• Ensure the site safety team has access to the most current revisions of company, project, and client documentation.
• Retrieve and organize records for internal reviews, client requests, audits, investigations, and compliance requirements.
• Maintain organized records of safety-related correspondence received from project stakeholders.
• Communicate and coordinate with project management, field supervision, subcontractors, HR/recruiting, and safety leadership to resolve documentation and onboarding issues.
• Provide additional administrative support to the project safety department as project needs evolve.

What You'll Bring to the Table:

• Bilingual proficiency in English and Spanish is required. Candidates must be able to effectively speak, read, and write in both languages to communicate with field personnel, subcontractors, supervisors, and project leadership.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities, deadlines, and administrative responsibilities.
• Proficiency in Microsoft Excel, Word, Outlook, Teams, and SharePoint/OneDrive or comparable document-management platforms.
• Advanced Excel capabilities, including maintaining structured spreadsheets, filters, formulas, conditional formatting, and large datasets.
• Experience maintaining accurate records, managing documentation, and tracking compliance-related requirements.
• Ability to identify missing, incomplete, outdated, or inconsistent documentation and proactively coordinate corrective follow-up.
• Strong written and verbal communication skills with the ability to interact professionally with field employees, subcontractors, supervisors, and management.
• Ability to work independently, take ownership of assigned responsibilities, and recognize when issues require escalation.Experience working with project-specific databases, safety management systems, or client documentation platforms.
• Ability to handle confidential and sensitive employee or project information professionally.
• Strong administrative follow-through, problem-solving skills, and commitment to maintaining organized and accurate records.
• Previous construction industry experience preferred, particularly in safety administration, document control, project controls, training coordination, HR/onboarding, quality, or project administration.
• Experience supporting large commercial, industrial, manufacturing, or mission-critical/data-center construction projects is a plus.
• Previous safety department experience is beneficial but not required for candidates with strong administrative and document-control backgrounds.

Why You'll Love Being Here:

• Positive, team-focused work environment with a collaborative culture and supportive leadership.
• Industry-leading stability with over 40 years of experience and opportunities to grow your career through training and advancement.
• Opportunity to support complex construction projects while developing valuable experience in safety administration, compliance, and project operations.
• Comprehensive benefits package including medical, dental, vision, FSA/HSA, life insurance, disability, and an Employee Assistance Program.
• 401(k) with a generous company match, weekly pay, paid holidays, and PTO.
• Employee referral bonuses and additional company perks.
• Be part of an established organization that values professional development, teamwork, and long-term career growth.

Let's Build the Future Together:

If you're an organized, proactive professional who takes pride in keeping operations running smoothly and wants to make a meaningful impact on project safety, we want to hear from you!

At Rogers Electric, we believe successful projects start with strong teams. As our Safety Administrative Coordinator, you'll play a vital role in supporting our safety professionals, maintaining accurate documentation, and helping ensure our projects operate efficiently and safely.

At Rogers Electric, we power up innovation and empower people—creating a workplace that values diversity and inclusion every step of the way.