Bilingual Project Coordinator: Scheduling & Invoicing

Tri-Valley Career Center; Tracy (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Tri-Valley Career Center seeks a Project Coordinator to schedule and create all work orders for production and warranty jobs, and to maintain builder invoices. The role requires strong communication with Installers, homeowners, and builders, plus bilingual Spanish/English proficiency.

You will manage invoicing, scheduling, and reporting using Google, Excel, RFMS, and Dropbox while coordinating with foremen and office staff to keep projects on track.

Qualifications

• Bi-lingual in Spanish and English.
• Experience with invoicing and scheduling is a plus.

Responsibilities

• Generate invoices accurately for client accounts.
• Deliver invoices via digital and traditional mail to clients.
• Use accounting software to identify overdue accounts and notify clients.
• Verify amounts on all purchase orders.
• Maintain invoicing data in spreadsheets and portals as they occur.
• Schedule warranty work with homeowners and builders and invoice as needed.
• Input client schedules, ensure correct work orders, invoice extra work, and report material shortages.
• Create and maintain work orders and builder options.
• Report missing or incorrect materials from jobsites.
• Ensure installers receive work orders before job starts.
• Communicate with customers, vendors and internal teams.
• Coordinate with installers to confirm material, update offices, and adjust schedules daily.
• Maintain schedules with Foreman to keep installers productive.
• Ensure materials are onsite before installations.
• Schedule warranty work and obtain builder sign-offs.
• Track new jobs in portals and notify for material orders.
• Edit work orders for options and changes.
• Support office staff with admin tasks.
• Generate and maintain reports via Google, Excel, RFMS, and Dropbox.
• Duties may change at any time.

Skills

Bilingual Spanish/English

Tools

Google

Excel

RFMS

Dropbox

Job description

Tri-Valley Career Center seeks a Project Coordinator to schedule and create all work orders for production and warranty jobs, and to maintain builder invoices. The role requires strong communication with Installers, homeowners, and builders, plus bilingual Spanish/English proficiency.

You will manage invoicing, scheduling, and reporting using Google, Excel, RFMS, and Dropbox while coordinating with foremen and office staff to keep projects on track.