Bilingual Project Coordinator

Roy Jorgensen Associates, Inc; Town of Florida (NY); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health, Vision, & Dental insurance

401(k) Retirement Plan

Vacation and Sick leave

12 paid Holidays

Life Insurance

Long Term Disability

Flexible Spending Accounts

Job summary

Roy Jorgensen Associates, Inc. is seeking a full-time Project Coordinator in Fort Pierce, FL. The role focuses on administering JAMMS and JDE systems, handling work orders, and producing reports for field operations.

You will interact with visitors, perform data entry, answer calls, and support scheduling while maintaining accurate data across systems. The position requires a High School Diploma or GED with strong organizational and communication skills; bilingual Spanish is a plus.

Qualifications

• High School Diploma or GED required; some college preferred.
• Bilingual Spanish preferred.
• Knowledge of Microsoft Office and standard phone/messaging systems.
• Able to manage multiple administrative processes with accuracy.
• Strong verbal and written communication skills.

Responsibilities

• Administer JAMMS and JDE in-house systems; manage work orders and data entry.
• Respond to inquiries; screen and direct communications.
• Schedule and track work orders; prepare client reports.
• Replenish office and shop inventory; maintain documents in MS Office formats.
• Support project scheduling and maintain data accuracy.

Skills

Verbal communication

Written communication

Organizational skills

Self-motivation

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Phone systems

Job description

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For nearly 65 years Jorgensen, a privately held firm, pioneered asset maintenance providing a diverse range of services on facility and highway infrastructure, professional consulting projects, and maintenance and management contracts. Our professionals are in the forefront as assets managers, facility managers, maintenance engineers, specialty field technicians, and solution providers. Jorgensen focuses on operations and maintenance of transportation and facility infrastructure assets. Our maintenance operations are comprised of professional engineers, operations analysts, field maintenance supervisors, experienced maintenance technicians, tradesmen, certified quality inspectors, all with a proficiency in developing and executing infrastructure maintenance contracts throughout the United States. We know how to identify and implement innovative solutions for our client's toughest challenges.

As much as Jorgensen is committed to excellence in our operations and maintenance management services, we are absolutely committed to the growth, development, and well-being of our people. At Jorgensen, you will help manage facility and transportation assets that keep our roads, infrastructure, and public right-of-ways open and operating safely. Similarly, Jorgensen is your opportunity to pursue your passion, showcase and further develop your skills, and launch a meaningful and rewarding career. Whether you are managing a multi-million dollar asset management contract, delivering world-class maintenance repair services, supervising roadway maintenance projects, pursing and winning new business contracts, or supporting Jorgensen’s expanding footprint, you will be part of a dynamic, fast-growing, and innovating company committed to your success. Our environment is inclusive, collaborative, and thrives on the individuality of our very capable managers and people. We value diversity, foster and reward creative exploration, and strive to continually exceed client expectations.

Position Summary:

Roy Jorgensen Associates, Inc. is currently seeking a full-time Project Coordinator in Fort Pierce, FL. This position is an intermediate administrative role with the company. The Project Coordinator will be directly responsible for the administration of the JAMMS and JDE system The service request and work order system is the central hub of our field operations and it is critical that the system be managed properly daily. Responsibilities include interacting with visitors, data entry, answering phone calls, assigning work orders, scheduling work orders, creating production and scheduling reports for field operations, preparing client reports, keeping all data current and accurate and other advanced roles including Third-Party Claims processing.

Major Functions of the Job:

• Administer and maintain in-house database management system (JAMMS and JDE) including but not limited to work order management, HCM module management, querying reports, review of customer service requests, etc.
• Responsible for completing RACI duties and KPI’s.
• Answer, screen, and direct all incoming communications.
• Replenishes/maintain office and shop inventory as directed.
• Create and modify documents using Microsoft Office products.
• Perform general clerical duties: photocopying, faxing, mailing, filing, and manage voice mail system.
• Maintain an effective medium of communication and close collaboration among clients and team members in the organization.
• Apply customer service focus to all job duties.
• Support project scheduling.

Minor Functions of the Job:

• Participate in weekly administrative meetings and required training.
• Be a dependable, reliable, and highly organized member of the team with business maturity, discretion, enthusiasm, and positive attitude.
• Show initiative; seek out work and get the job done without being told.
• Perform a series of administrative functions and provide additional services to ensure a neat and presentable work areas.
• Provide assistance to other team members as necessary.

Physical Requirements and Environmental Factors:

• Moderate lifting; up to 20 pounds
• Dexterity to write and manipulate computer keyboard, mouse, and phone
• Ability to hear and speak clearly
• Ability to sit for extended periods of time

Qualifications:

• High School Diploma or GED; some college courses preferred, but not required
• Bilingual inSpanish preferred
• Maintain company standards for background checks (i.e. criminal record, driving record and controlled substance/drug testing)
• Neat, clean and presentable appearance
• Knowledge of general administrative activities
• Knowledge of misc. phone and messaging systems
• Knowledge of Microsoft Office software
• Solid organizational planning
• Proper phone technique and protocol
• Excellent verbal and written skills
• Knowledge of computer and keyboard system
• Ability to adapt and champion accelerated company initiatives
• Ability to establish priorities and manage workload
• Neat and legible handwriting skill
• Ability to perform basic math skills, including calculations using fractions, percents, and/or ratios
• Ability to read and understand manuals, write documents following prescribed formats
• Ability to understand multi-step written and oral instructions
• Self-starter who can work independently and can meet changing deadlines
• All employees must adhere to Jorgensen’s safety policy, employment policies, procedures and programs and contribute to the PACT culture.

Salary:

$25.00- $27.00/hr compensation is depending on candidate experience and certifications.

Total Compensation Package to include:

Competitive base pay, annual profitability based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more!

Company will conduct Background check, MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V