Bilingual Part-time Office and HR Coordinator

Converge HR Solutions; Lebanon (Lebanon County); On-site; USD 28,000 - 33,000; Part time

Job summary

Converge HR Solutions, a Human Resources firm in the Philadelphia area, seeks a part-time, on-site Office and HR Coordinator for a Lebanon, PA facility. You will support day-to-day office needs, assist with hiring processes, and help Spanish-speaking employees access information and guidance.

The role requires English/Spanish interpretation, strong organization, and the ability to work independently. On-site presence is essential, with focus on onboarding, I-9, attendance, and coordination of

Qualifications

• Experience in office administration, employee support, customer service, or HR coordination.
• Fluency in Spanish and English with accurate interpretation.
• Strong organization, follow-through, and attention to detail.
• Ability to work independently on-site and prioritize daily tasks.
• Discretion with confidential employee information.
• Proficient in Outlook, Word, Excel, and Teams.

Responsibilities

• Answer the office phone and greet visitors at the front desk.
• Coordinate interview schedules and on-site logistics.
• Provide English-to-Spanish interpretation for meetings and questions.
• Assist with onboarding I-9 verification and attendance tracking in Odyssey.
• Manage employee perks and supplies, including company shirts.
• Learn and use Odyssey and Paylocity systems as needed.

Skills

Bilingual English/Spanish

Office admin

HR coordination

Customer service

Organizational skills

Digital literacy

Tools

Outlook

Word

Excel

Teams

Odyssey

Paylocity

Job description

Location: On-site in Lebanon, Pennsylvania

Schedule: Part-time, approximately 20–30 hours per week within regular business hours

Pay: $20 to $24 per hour, depending on experience

Language: English and Spanish fluency required

About the role

We are Converge HR Solutions, a Human Resources consulting and outsourcing firm based in the Philadelphia, PA area. We seek a self-sufficient, bilingual Office and HR Coordinator to support our client's day-to-day office needs, their employees, and their hiring process at their Lebanon, PA facility. The coordinator will be a visible on-site resource, helping Spanish-speaking employees access information and support, welcoming interviewers and visitors, and keeping their key administrative processes organized.

The coordinator will work closely with our client's leadership and Converge HR Solutions. This role carries out established processes and brings questions or concerns to the appropriate HR or management contact.

Key Responsibilities

Office and applicant coordination

• Answer the office phone and greet visitors at the front desk.
• Welcome applicants and contact the appropriate supervisor or plant manager when they arrive.
• Coordinate interview schedules and on-site logistics with Converge HR Solutions and the managers.
• Support employee activities, such as employee meetings, the holiday party, and other company gatherings.

Employee and bilingual support

• Provide clear, professional English-to-Spanish interpretation for employee meetings, workplace communications, events, and routine employee questions.
• Support Spanish-language employee meetings and help employees connect with the appropriate manager or HR contact.
• Help employees understand routine workplace information; refer policy, disciplinary, or complex HR questions to the designated HR partner or manager.
• Maintain a welcoming and respectful presence for employees, applicants, and visitors.

HR administration

• Support digital onboarding and complete in-person Form I-9 verification in accordance with established procedures.
• Maintain the attendance point system in the Odyssey timekeeping system, following company policy and escalating concerns or exceptions.
• Coordinate employee perks and supplies, including company shirts.
• Assist with routine recordkeeping and administrative tasks while handling employee information confidentially.
• Learn and use the client's systems, including Odyssey and Paylocity, as needed for the role.

Communication and escalation

• Keep Converge HR Solutions and BQC managers informed about recurring employee questions, administrative issues, and matters needing follow-up.
• Refer employee relations, investigations, leave, workers' compensation, payroll, and other specialized HR matters to the designated HR or management contact.

Qualifications

Required

• Previous experience in office administration, employee support, customer service, or HR coordination.
• Fluency in Spanish and English, with the ability to interpret routine workplace conversations accurately and professionally.
• Strong organization, follow-through, and attention to detail.
• Ability to work independently on-site and prioritize day-to-day responsibilities.
• Professional, approachable communication and good judgment about when to elevate a question.
• Confidential discretion when handling employee information.
• Strong computer literacy with tools like Outlook, Word, Excel, and Teams.
• Comfortable learning new digital systems and following established processes.

Preferred

• Previous experience with HRIS or timekeeping systems.
• Experience supporting a manufacturing, industrial, or hourly workforce.

What Success Looks Like

• Spanish-speaking employees have a reliable on-site resource.
• Applicants and visitors are welcomed and directed promptly.
• Onboarding and I-9 steps are completed accurately and on time.
• Attendance records are maintained consistently, with concerns escalated appropriately.
• Employee activities and routine administrative needs are coordinated smoothly.
• HR questions reach the right person, without the coordinator being expected to make decisions outside the role.

About us

Converge HR Solutions is a Human Resources consulting and outsourcing firm located in Berwyn, PA. Our diverse team of HR professionals includes professionals from a wide variety of industries and backgrounds. What we have in common are exceptional skills in the critical business areas of human capital alignment, onboarding and orientation, performance management, employee relations, recruiting, leadership development and training, compensation, and employment law.

At Converge, we recognize that the strength of an organization is directly related to the health and happiness of its employees. We work hard for our clients and play hard as a team. Our culture is flexible and grounded in excellence, innovation, and teamwork. We build long-term relationships based on mutual respect, and we always act with integrity. Our services are delivered with compassion, care, and commitment.

Converge HR Solutions and our clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.