Bilingual Office & Client Services Coordinator

Zoecklein-Law-PA; Orlando (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Free Telehealth

EPA

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

Zoecklein Law, P.A. in Orlando, FL is seeking an organized Office Coordinator to manage day-to-day operations of our Orlando office.

You will serve as the primary administrative and client-service contact, greeting clients, handling intake, and supporting attorneys and paralegals. This hands-on role requires initiative, reliability, and the ability to juggle multiple tasks—from scheduling and conference room preparation to coordinating with vendors and maintaining orderly files.

Qualifications

• Prior administrative, receptionist, office coordinator, legal assistant, or customer-service experience preferred.
• Law firm or professional-services experience preferred but not required.
• Strong written and verbal communication skills.
• Strong computer and organizational skills.
• Experience with Microsoft Office and cloud-based business systems preferred.
• Bilingual English/Spanish is a plus.
• Notary Public certification is a plus or willingness to become a notary.

Responsibilities

• Oversee the daily organization and readiness of the Orlando office.
• Open and prepare the office for the business day.
• Maintain a professional, clean, organized, and client-ready reception area, conference rooms, and common areas.
• Monitor and order office supplies and other necessary materials.
• Receive, sort, scan, and distribute incoming mail and deliveries.
• Prepare outgoing mail and packages.
• Coordinate with vendors, maintenance providers, and building management when necessary.
• Assist with office equipment, technology, and facility-related issues by coordinating with the appropriate vendor or firm contact.
• Maintain office files, records, and administrative systems.
• Assist with scheduling meetings, appointments, and conference rooms.
• Help coordinate office lunches, meetings, events, and other firm activities.

Skills

Organized

Proactive

Client-facing

Multitasking

Bilingual English/Spanish

Tools

Microsoft Office

Cloud-based systems

Job description

Zoecklein Law, P.A. in Orlando, FL is seeking an organized Office Coordinator to manage day-to-day operations of our Orlando office.

You will serve as the primary administrative and client-service contact, greeting clients, handling intake, and supporting attorneys and paralegals. This hands-on role requires initiative, reliability, and the ability to juggle multiple tasks—from scheduling and conference room preparation to coordinating with vendors and maintaining orderly files.