Bilingual Legal Clinic Operations Coordinator

Southwestern Law School; California (MO); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Southwestern Law School seeks an in-person Legal Clinic Operations Assistant to help oversee the Legal Clinic Department with the Assistant Director of Clinical Operations. This role supports clinic programs and collaborates with faculty, students, clients, and community members, providing case support to in-house clinic faculty.

This is an in-person position with some remote work available, reporting to the Associate Dean of Clinical Programs.

Qualifications

• Bachelor's degree required.
• Bilingual in Spanish and English; fluency in Spanish (professional) required.
• Experience in higher education preferred.
• Strong interpersonal and communication skills with diverse groups.
• Ability to translate documents and serve as interpreter when needed.
• Familiarity with case data management systems such as Clio.

Responsibilities

• Management of day-to-day clinic operations.
• Conduct administrative training and onboarding of clinic students.
• Supervise and assist clinic students with administrative matters (time sheets, mailing, calls, voicemail).
• Assist in clinic data capture, reporting, and other administrative tasks.
• Prepare immigration applications and other documents as needed.
• Assist clients with gathering documents and hearings preparation.
• Translate documents and correspondence between English and Spanish; interpret for client consultations.
• Interact with schools, government agencies, and advocates on clients' behalf.
• Conduct telephone intake screenings and manage client communications.
• Organize and maintain case files and data in the case management system.
• Distribute mail and manage outgoing mail; ensure time-sensitive mail is sent.
• Assist with clinic event planning and calendar management.
• Support educational and outreach programs.
• Organize and maintain clinic workspace and office supplies.
• Handle billing and accounting duties.
• Respond to inquiries from faculty, staff, and students.
• Maintain positive relationships with alumni, students, staff, and faculty.

Skills

Bilingual in Spanish and English

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Clio

Job description

Southwestern Law School seeks an in-person Legal Clinic Operations Assistant to help oversee the Legal Clinic Department with the Assistant Director of Clinical Operations. This role supports clinic programs and collaborates with faculty, students, clients, and community members, providing case support to in-house clinic faculty.

This is an in-person position with some remote work available, reporting to the Associate Dean of Clinical Programs.