Bilingual Legal Assistant

Legal Norcal; Chico, Northern (CA, KY); Hybrid; USD 130,000 - 160,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vision insurance

Job summary

Legal Norcal P.C. in Chico, CA seeks an Ambassador of First Impressions to manage front office operations, client intake, and events. You will greet clients, prepare and notarize documents, and keep CRM and billing systems up to date.

This in‑office role is full‑time with some evenings/weekends for seminars. The ideal candidate has a high school diploma with 1+ year in an office or customer‑facing role, strong communication, and is willing to become a California Notary Public within 90 days

Qualifications

• Bilingual English/Spanish required.
• High school diploma or equivalent with 1+ year in an office or customer‑facing role.
• Strong communication, organization and multitasking skills expected.
• Proficiency with Mac OS, Microsoft Office 365, and multi‑line phone systems.
• Punctual, self‑starter attitude with a compassionate approach to people.
• Willingness to become California Notary Public within 90 days (firm‑paid).
• Bonus: prior law firm or professional services experience.

Responsibilities

• Answer calls, manage attorney calendars, and keep the office running smoothly.
• Greet clients, prepare and notarize documents, and handle mail and proof of service.
• Handle document management including scanning, printing, copying, and filing.
• Qualify leads, schedule consultations, and keep our CRM and intake systems up to date.
• Draft engagement letters, and learn to create and process invoices and payments.
• Track and bill time contemporaneously in our billing software.
• Help plan and staff firm seminars and client events (some evenings/weekends required).

Skills

Bilingual English/Spanish

Communication

Organization

Multitasking

Mac OS

Microsoft Office 365

Phone systems

Punctuality

Self-motivation

Notary Public (CA) within 90 days

Law firm experience

Education

High school diploma or equivalent

1+ year in an office/customer-facing role

Tools

CRM software

Billing software

Mac OS

Microsoft Office 365

Job description

You’ll be the first face and voice our clients encounter. As our Ambassador of First Impressions, you’ll manage front office operations, support client intake, and help run our client seminars and events. This role offers real hands‑on exposure to how an estate planning and probate practice operates.

WHAT YOU’LL DO

• Answer calls, manage attorney calendars, and keep the office running smoothly day to day.
• Greet clients, prepare and notarize documents, and handle mail and proof of service.
• Handle document management including scanning, printing, copying, and filing.
• Qualify leads, schedule consultations, and keep our CRM and intake systems up to date.
• Draft engagement letters, and learn to create and process invoices and payments.
• Track and bill your time contemporaneously in our billing software.
• Help plan and staff firm seminars and client events (some evenings/weekends required).

WHAT WE’RE LOOKING FOR

• Bilingual in English and Spanish.
• High school diploma or equivalent, plus 1+ year in an office or customer‑facing role.
• Strong communication, organization, and multitasking skills.
• Proficiency with Mac OS, Microsoft Office 365, and multi‑line phone systems.
• A punctual, self‑starter attitude and a compassionate approach with people.
• Comfort learning and using a variety of software platforms.
• Willingness to become a California Notary Public within your first 90 days (firm‑paid).
• Bonus: prior law firm or professional services experience.

WORK ENVIRONMENT

In‑office role in Chico, CA. Full‑time, 40 hours/week, with occasional evening or weekend hours for firm seminars.

*Please do not call or walk into the office to inquire about this position — we need to stay available for our clients, so please email us at [e-mail] instead.

Legal Norcal P.C. is an equal opportunity employer.

• Health insurance
• Life insurance
• Vision insurance

Full‑Time, Hourly, Non‑Exempt.

ABOUT US

At Legal Norcal P.C. , we help families and businesses protect what matters most to them. Founded by attorney Daniel Rodriguez, our firm focuses on estate planning, trust administration, probate, and business law, proudly serving both English and Spanish‑speaking clients throughout Northern California.

Experienced Probate & Trust Paralegal skilled in drafting estate pleadings, managing asset distributions, and tracking court deadlines. Dedicated to delivering precise accountings, thorough hearing preparation, and transparent communication with clients and attorneys.

This role is a key member of our team, responsible for sales, lead follow‑up, and clientexperience for our estate planning, business law, and trust administration practice. It requires anunderstanding of estate planning work product — you don’t need to have sold it before, but you do need toknow what a trust, a pour‑over will, and a funded estate plan actually are. A track record of handling big pricepoints and sensitive conversations with maturity matters just as much.

Compensation: $130,000 to $160,000 base salary, depending on experience, plus production bonus and benefitsLocation: Remote, with active California State Bar admission required. Travel to Chico is occasional and as needed for court hearings or in‑person matters that require it. Most hearings are conducted remotely unless the judge orders otherwise. The firm pays for required travel.