Legal Assistant/Paralegal

Gaw Estate Planning; Napa (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

IRA with limited matching

Medical benefits

Vacation and sick leave

Job summary

A legal consultancy located in Napa, California, is seeking an entry-level Legal Assistant / Paralegal to support its trust administration and estate planning practice. The successful candidate will manage client intake and relationships, assist with estate plan drafting, and maintain organization of documents and processes. Key requirements include strong attention to detail and organizational skills. Compensation ranges from $70,000 to $90,000, with a benefits package that includes IRA matching, medical coverage, and time off.

Qualifications

• Experience working in a legal environment, especially in law firms.
• Ability to manage client communications and trust administration processes.
• Experience with drafting estate-related documents is a plus.

Responsibilities

• Manage client intake and ongoing communications.
• Maintain trust administration timelines and checklists.
• Organize and track trust administration documents.
• Draft and prepare estate planning documents.

Skills

Detail-oriented

Proactive

Process-driven

Highly organized

Client relationship management

Job description

Gaw Estate Planning, located in Napa, California, is seeking a Full-Time Legal Assistant / Paralegal to support our trust administration and estate planning practice. This role focuses on client intake and relationship management, drafting and assisting with estate plans, organizing and maintaining trust administration processes, preparing and tracking documents throughout the administration, and being the primary point of contact with clients. The ideal candidate is detail-oriented, proactive, and comfortable working directly with clients through each phase of trust administration and estate planning while coordinating directly with attorneys and outside professionals.

Role Description

• Manage and support client intake and ongoing client communications, serving as a consistent point of contact throughout
• Maintain and monitor step-by-step trust administration timelines and checklists, ensuring deadlines and milestones are met
• Prepare, organize, and track core trust administration documents, including notices, asset collection materials, inventories, distribution schedules, and correspondence
• Managing and organizing client files as well as keeping client database and document management systems up to date
• Draft and prepare initial estate planning documents: trusts, wills, powers of attorney, health care directives, assets, amendments, and related documents

We are looking for someone who is process-driven, highly organized, and comfortable working in a systematized environment where checklists, templates, and timelines are followed to ensure accuracy and clarity for clients and fiduciaries. Knowledge of estate planning and trust administration is preferred but not required. Law firm experience mandatory.

• Direct Client Engagement: Work with an extraordinary range of clients, from high-net-worth individuals with complex estates to individuals and families with basic estates
• Mentorship: Work at a firm with a stellar reputation and receive guidance from a pioneer in the field.
• Office Environment: Work in a tight knit community with an emphasis on work‑life balance, embracing systems and processes as well as the latest innovations in legal technology to improve efficiency, insight, and collaboration across the firm.

Compensation

Compensation salary of $70,000 – 90,000 based upon experience. Benefits include a simple IRA with limited matching, medical benefits, supplemental dental, life and disability, vacation, and sick leave.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice

We are committed to creating a diverse environment and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.