Bilingual Junior HR Generalist

Davita Inc.; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

A healthcare company based in Long Island City seeks a bilingual Administrative Assistant to support HR operations. Responsibilities include responding to inquiries, assisting with employee medical leaves, and maintaining organization within various HR processes. Ideal candidates will possess excellent communication skills and 3 years of administrative experience.

Qualifications

• Must be fluent in Spanish.
• 3 years of prior administrative experience preferred.
• Professionalism and discretion required.

Responsibilities

• Respond to employee inquiries via phone and email.
• Distribute materials according to departmental procedures.
• Assist with tracking company leaves of absence.

Skills

Organization

Communication

Interpersonal skills

Analytical mindset

Detail-oriented

Education

High School Degree

College Degree

Tools

Microsoft Suite

Excel

Job description

Client: Facilities Company
Location: Long Island City, NY
Salary: $50,000-$55,000
Perm
90 Day onsite then move to Hybrid
**Must be bilingual in Spanish

Responsibilities:

• Respond to employee inquiries via phone, mail, and email to ensure employee understanding and satisfaction.
• Distributes materials according to communications content and departmental procedures. Completes forms neatly, secures appropriate signatures, and forwards documents/forms tocorrect destination based on pertinent medical leave.
• Scan all necessary document into the WFO system
• Serve as a resource for all medical leave-related questions, processes, and procedures for employees.
• Counsel and follow up with employees regarding their medical leave period and return-to-work dates.
• Assist with the administration and tracking all company leaves of absence, including FMLA, parental leave, paid family leave, short-term disability, and other federal, state, and local leaves.
• Perform other related duties as needed.

Qualifications and Competencies:
* High School Degree required, College degree desired or equivalent work experience.
* Must be fluent in Spanish.
* Must be able to communicate effectively with employees, physicians' offices and insurance carriers
* 3 Years of prior administrative experience with a focus on Human Resources preferred, or medical clerical experience.
* Must be highly organized with great attention to detail and a high standard for accuracy.
* Proficiency of Excel and Microsoft Suite systems, high comfort level leveraging reporting tools daily.
* Excellent organizational, interpersonal and communication skills required.
* Ability to work in a highly fast-paced environment and operate multiple phone lines.
* Practices open and continuous communication to ensure a strong follow up.
* Self-starter able to work with a high degree of urgency and under pressure to meet deadlines.
* Strong analytical mindset - ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately.
* Strong relationship building skills, specifically able to build effective relationships with the staff and management.
* Professionalism and discretion along with excellent prioritization skills.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.