Bilingual Human Resources Assistant

Pioneer Cladding and Glazing Systems; Arbutus (MD); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

ESOP retirement plan

Medical, dental, vision

Employer-paid life insurance

401(k) with 4% match

Flexible work schedules

Job summary

Pioneer Cladding and Glazing Inc. is seeking an HR Assistant I to support the HR team and perform Office Administrator duties across office and shop operations.

You will be the first point of contact for visitors and employees, helping maintain a welcoming environment while assisting with a variety of HR and operational tasks. Responsibilities include onboarding, benefits enrollment, document management, translation support, and coordinating communications across departments.

Qualifications

• English/Spanish bilingual ability required.
• Strong communication and conflict-resolution skills.
• Ability to manage multiple tasks under time constraints and shifting priorities.
• Excellent organizational skills and attention to detail.

Responsibilities

• Provide administrative support to all office personnel.
• Schedule internal and external meetings and coordinate catering.
• Maintain and troubleshoot general office equipment; coordinate service calls.
• Assist with company events and manage office supplies and spaces.
• Handle mail, packages, and phone calls; greet visitors.
• Coordinate hotel accommodations for visiting employees and guests.
• Manage building cleaning and maintenance vendors.
• Support translation and communication between departments.

Skills

Bilingual in English and Spanish

Strong communication and conflict res.

Multitasking under time constraints

Strong organizational skills

Education

High School Diploma

Associate’s Degree

Tools

Microsoft Office

Job description

At Pioneer, you're more than an employee, you’re an owner. As a 100% employee-owned company, everyone shares our success through our ESOP retirement plan. We specialize in custom unitized curtain wall systems and are known for our innovative designs, award-winning technology, and commitment to quality. With offices across the Midwest and East Coast, we’re growing—and so can your career.

Pioneer provides a comprehensive benefits package for full-time employees, which includes medical, dental, vision, critical illness, and accident coverage. The company also offers employer-paid life insurance, short- and long-term disability, an Employee Assistance Program (EAP), tuition reimbursement, and a 401(k) plan with a 4% company match. Committed to supporting work-life balance, Pioneer offers flexible work schedules to help employees thrive both professionally and personally.

Join a team that values your voice, invests in your future, and celebrates your success.

Job Summary

The Human Resources Assistant I position provides assistance to the Human Resources team while also serving the Office Administrator duties. This position also provides full administrative support to both office and shop operations. This role serves as the first point of contact for visitors and employees, ensuring smooth communication, and coordination of HR-related tasks. The position plays a key role in maintaining a professional and welcoming environment while supporting internal teams with a variety of operational needs.

Key Responsibilities

Office Administration

• Provide administrative support to all office personnel.
• Schedule internal and external meetings and coordinate catering as needed.
• Maintain and troubleshooting general office equipment, coordinate service calls when necessary.
• Assist with company events (e.g., annual picnic, year-end meetings).
• Order and manage office supplies; maintain cleanliness and organization of shared spaces (fax/copy room, kitchen).
• Handle all incoming and outgoing mail, including UPS shipments.
• Answer and direct incoming calls for all office locations.
• Greet and assist visitors, ensuring they are directed to the appropriate contact or location.
• Coordinate hotel accommodation for visiting employees and guests.
• Manage building cleaning and maintenance vendors.
• Order supplies for the production office and shop.
• Handle sensitive and confidential information with discretion and professionalism.
• Manage phone and iPad request for all staff requiring devices.
• Perform all other duties as assigned.

Translation & Communication

• Coordinate with in-house translators to ensure accurate translation of documentation for shop use.
• Facilitate effective communication between manufacturing teams and other departments.
• Proofreading and translating documents in multiple languages for accuracy and clarity.

Human Resources Support

• Assist with office and shop onboarding, benefits enrollment, and documentation collection.
• Support and file digital HR documents by scanning, naming, and uploading documents.
• Communicate "news worthy" information for monthly QBR meetings in shop.
• Hold meetings with employees to communicate upcoming benefit changes or other updates.
• Attend university, college, and trade school career fairs to help recruit talent for office and shop.
• Schedule, interview, and follow-up with candidates for office and shop needs.
• Ensure schedules and workspace are ready for office staff starting on Day 1.
• Administers 30-day shop reviews.
• Field onboarding.

Qualifications

• High School Diploma required; Associate’s Degree preferred.
• Bilingual in English and Spanish required.
• Minimum 5 years of experience using Microsoft Office (Word and Excel).
• At least 4 years of relevant HR and/or administrative experience.
• Strong communication and conflict resolution skills.
• Demonstrated commitment to excellent internal and external customer service.
• Ability to manage multiple tasks under time constraints and shifting priorities.
• Strong organizational skills and attention to detail.
• Valid driver’s license and compliance with company driving policies.
• Ability to travel up to 5%.

Pioneer Cladding and Glazing Inc. is an Equal Employment Opportunity Employer and E-Verify Compliant. We maintain a drug-free workplace.