Bilingual Human Resource Coordinator

Ironwood Heavy Highway, LLC; Town of Henrietta (NY); On-site; USD 27,552 - 31,684; Full time

Job summary

Ironwood Power Services in the Northeast region seeks an HR Coordinator to support onboarding, recruiting, offboarding, and HRIS entry. The role reports to the Human Resources Director and involves handling employee requests, background checks, LMS maintenance, invoicing data, and interview scheduling.

Requirements include 1+ year of HR or DOT compliance experience and preferred bilingual English/Spanish communication.

Qualifications

• 1+ years HR or DOT compliance experience.
• Bilingual English/Spanish preferred.
• Experience with labor unions desirable.
• Experience in utility vegetation management or civil works preferred.

Responsibilities

• Answers employee requests and questions to provide customer service.
• Verifies employment verification requests and safety record requests.
• Assists with background checks and motor vehicle record checks; files results in HRIS.
• Assists with processing terminations.
• Maintains the LMS, including translations, releases, tracking and trainings.
• Researches and codes monthly background check and drug screening invoices.
• Schedules meetings and interviews with the HR team.
• Performs clerical tasks: photocopying, mailing, scanning and emailing documents, and other duties.

Skills

Bilingual English and Spanish

Organizational skills

Customer service

HRIS entry

Education

1+ years HR or DOT Compliance

Union experience preferred

Job description

Ironwood Power Services is a provider of services to the utility industry. Our areas of expertise include civil construction for substations and similar installations, utility line vegetation management, and access road and environmental solutions supporting the energy sector in the Northeastern United States. We employ over 400 team members in multiple states.

Reporting to the Human Resources Director, the Human Resources Coordinator is responsible for critical administrative duties, including tasks associated with onboarding, recruiting, offboarding, and HRIS entry. The pay range for this position is $20 to $23/hr based on experience.

Duties/Responsibilities:

• Performs customer service functions by answering employee requests and questions.
• Completes verification of employment requests and safety record requests.
• Submits online investigation requests and assists with new-employee background checks and motor vehicle record checks, files results appropriately in HRIS.
• Assists with processing of terminations.
• Maintains company LMS which includes the weekly tailgate translation and release, tracking, and scheduling of various stand-downs, field trainings, etc.
• Researches and provides information for the coding of monthly invoices on background checks and drug screening.
• Schedules meetings and interviews as requested by the HR Generalist or HR Director.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Processes mail.
• Performs other duties as assigned.

Required Skills/Abilities:

• Bilingual English and Spanish strongly preferred.
• Strong Learning Mindset: Demonstrates curiosity, adaptability, and enthusiasm for acquiring new skills, with proven ability to embrace feedback and continuous improvement.
• Involves frequent contact with personnel inside the organization requiring reasonable tact, discretion and professionalism.
• Excellent organizational skills.

Education and Experience:

• 1+ years of experience in Human Resources or DOT Compliance.
• Experience working with Labor Unions strongly desired
• Experience working in utility vegetation management and/or civil works preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on computer software.
• Must be able to lift 15 pounds at times.

Equal Opportunity Employer, including disabled and veterans.