Bilingual HR & Payroll Coordinator — Multi-Site

Eterna Management, LLC; Irvine (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Eterna Management, LLC in Santa Ana, CA is seeking an HR Coordinator with payroll experience to support payroll and HR generalist duties across multiple facilities. The role blends precise payroll processing with employee lifecycle support in a fast-paced warehouse/logistics environment.

Responsibilities include onboarding, I-9 verification, benefits enrollment, leave administration, policy communications, and compliance with California wage/hour laws.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's in HR, Business Administration, or related field.
• Minimum 2-3 years of experience in payroll processing; experience in warehouse/logistics/multi-site environment preferred.

Responsibilities

• Process bi-weekly payroll accurately for hourly and salaried employees across departments.
• Audit timekeeping, overtime, shift differentials, meal premiums, and PTO usage per CA law.
• Maintain payroll data integrity in HRIS/payroll systems; handle new hire setup and pay rate changes.
• Reconcile payroll discrepancies; respond to employee pay inquiries with confidentiality.
• Coordinate with payroll company for GL coding, garnishments, and benefits deductions.
• Ensure compliance with California wage/hour law incl. meal/rest breaks and final pay timing.
• Assist headcount reconciliation across staffing agencies and internal records.
• Support year-end payroll processes, including W-2 prep and audits.
• Assist with onboarding, I-9, and orientation logistics; maintain compliant employee files.

Skills

Payroll processing

HR coordination

Onboarding

Employee relations

Cal/OSHA compliance

Payroll systems

Excel/Office

Education

High school diploma or GED

Associate's or Bachelor's in HR/Business Administration

Tools

Vensure

ADP

Paychex

PayEntry

Excel

Office Suite

Job description

Eterna Management, LLC in Santa Ana, CA is seeking an HR Coordinator with payroll experience to support payroll and HR generalist duties across multiple facilities. The role blends precise payroll processing with employee lifecycle support in a fast-paced warehouse/logistics environment.

Responsibilities include onboarding, I-9 verification, benefits enrollment, leave administration, policy communications, and compliance with California wage/hour laws.