HR Coordinator - with Payroll

Eterna Management, LLC; Irvine (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Eterna Management, LLC in Santa Ana, CA is seeking an HR Coordinator with payroll experience to support payroll and HR generalist duties across multiple facilities. The role blends precise payroll processing with employee lifecycle support in a fast-paced warehouse/logistics environment.

Responsibilities include onboarding, I-9 verification, benefits enrollment, leave administration, policy communications, and compliance with California wage/hour laws.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's in HR, Business Administration, or related field.
• Minimum 2-3 years of experience in payroll processing; experience in warehouse/logistics/multi-site environment preferred.

Responsibilities

• Process bi-weekly payroll accurately for hourly and salaried employees across departments.
• Audit timekeeping, overtime, shift differentials, meal premiums, and PTO usage per CA law.
• Maintain payroll data integrity in HRIS/payroll systems; handle new hire setup and pay rate changes.
• Reconcile payroll discrepancies; respond to employee pay inquiries with confidentiality.
• Coordinate with payroll company for GL coding, garnishments, and benefits deductions.
• Ensure compliance with California wage/hour law incl. meal/rest breaks and final pay timing.
• Assist headcount reconciliation across staffing agencies and internal records.
• Support year-end payroll processes, including W-2 prep and audits.
• Assist with onboarding, I-9, and orientation logistics; maintain compliant employee files.

Skills

Payroll processing

HR coordination

Onboarding

Employee relations

Cal/OSHA compliance

Payroll systems

Excel/Office

Education

High school diploma or GED

Associate's or Bachelor's in HR/Business Administration

Tools

Vensure

ADP

Paychex

PayEntry

Excel

Office Suite

Job description

About this position

https://uathr.findd.io/job-post-view/96eea9f6-35fa-4636-955e-ed4c5e35f6a4?utm_source=local

#ETERNA MANAGEMENT, LLC
#Job Description
#HR Coordinator with Payroll Experience a Must.

(On-site) Bilingual Spanish preferred.

Department: Human Resources
Reports To: HR Manager / Director of Human Resources
FLSA Status: Non-Exempt
Location: Santa Ana, CA (MCGAW and/or DAIMLER facility, as assigned)
Employment Type: Full-Time
Salary Range: $26.00 – $30.00 per hour, (DOE)
Note: Salary range reflects market benchmarking for Orange County / Santa Ana HR Coordinator roles with payroll responsibilities and may be adjusted based on candidate experience, certifications, and internal equity.

Position Summary

The HR Coordinator plays a critical, hands-on role within the Human Resources department at Eterna Management, LLC, a third-party logistics (3PL) and warehouse production company. This position combines strong payroll administration responsibilities with broad HR Generalist duties, supporting the full employee lifecycle across multiple facility locations. The ideal candidate is detail-oriented, highly organized, and comfortable balancing the technical precision of payroll processing with the relationship-focused, fast-paced demands of warehouse and logistics HR operations.

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll accurately and on time for all hourly, salaried employees across multiple departments.
• Review and audit timekeeping records, ensuring accurate calculation of regular hours, overtime (daily and weekly, per California law), shift differentials, meal premiums, and PTO usage.
• Maintain payroll-related data integrity within the HRIS/payroll system, including new hire setup, pay rate changes, tax withholding updates, and direct deposit information.
• Reconcile payroll discrepancies and respond promptly to employee pay inquiries with professionalism and confidentiality.
• Coordinate with Payroll company to ensure proper general ledger coding, garnishment processing, and benefits deduction accuracy.
• Ensure payroll practices remain compliant with California wage and hour law, including meal/rest break premiums, final pay timing requirements, and pay statement itemization (Labor Code §226).
• Support headcount reconciliation across staffing agencies and internal payroll records.
• Assist with year-end payroll processes, including W-2 preparation support and audits.

HR Generalist Duties

• Support full-cycle onboarding, including offer letter preparation, new hire paperwork, I-9 verification, and orientation logistics.
• Maintain accurate and compliant employee files, both physical and digital, in accordance with federal and California record-keeping requirements.
• Assist with recruiting coordination, including scheduling interviews, posting positions, and liaising with staffing agencies on temp-to-hire conversions.
• Draft and distribute internal HR communications, including policy updates, staffing announcements, and corrective action documentation.
• Support employee relations efforts by documenting incidents, assisting with investigations, and helping prepare disciplinary or coaching documentation.
• Administer employee benefits enrollment, changes, and inquiries, partnering with brokers/carriers as needed.
• Assist with leave of absence administration, including tracking and documentation for FMLA, CFRA, PDL, and workers' compensation claims.
• Support compliance efforts related to Cal/OSHA, SB 616 (paid sick leave), workplace postings, and required training.
• Help maintain job descriptions, organizational charts, and compensation documentation.
• Provide front-line support to employees and supervisors on general HR policy and procedure questions.
• Assist with special HR projects, audits, and reporting as assigned by HR leadership.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum 2-3 years of experience in payroll processing required; experience in a warehouse, logistics, manufacturing, or multi-site environment strongly preferred.

Bilingual Spanish/English

• Minimum 1-2 years of broader HR generalist experience, including onboarding, employee relations, or benefits administration.
• Working knowledge of California wage and hour law, including overtime calculation, meal/rest break compliance, and final pay requirements.
• Proficiency with payroll/HRIS systems (e.g., Vensure, ADP, Paychex, PayEntry, or similar platforms).
• Strong proficiency in Microsoft Excel and Office Suite.
• Excellent attention to detail and a high degree of accuracy when handling sensitive payroll and personnel data.
• Strong written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Ability to maintain strict confidentiality regarding employee and payroll information.
• Experience working with staffing agencies and temp-to-hire conversion processes is a plus.
• SHRM-CP, PHR, or Certified Payroll Professional (CPP) certification a plus, or actively pursuing certification.

Work Environment and Physical Demands

• Primarily an office environment within a warehouse/production facility setting.
• Occasional exposure to warehouse floor conditions, including noise, temperature variation, and forklift traffic, when conducting walkthroughs or investigations.
• Ability to sit, stand, and use a computer for extended periods.
• Occasional travel between facility locations may be required.

Equal Employment Opportunity

Eterna Management, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties and responsibilities may be modified at the discretion of management.