Bilingual HR & Office Administrator

Idahoan Foods, LLC; Boardman (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Threemile Canyon Farms in Oregon seeks an Office Administrator to support general office and clerical tasks, greet visitors, manage mail, and coordinate with accounting and HR. Bilingual English/Spanish required, with at least 1 year of clerical experience and a high school diploma or GED.

Proficiency with Excel and MS Office, strong communication, reliability, and the ability to work independently or in a team in a fast-paced setting are essential.

Qualifications

• High school degree or GED preferred.
• 1+ years’ experience in general office or clerical support.
• Punctual and consistent attendance
• System knowledge should include basic proficiency with Excel and other Microsoft Office products.
• Bilingual (English and Spanish) required.
• Able to work alone or in a team environment.
• Able to work safely around equipment and other people.
• Ability to learn multiple computer software programs simultaneously.
• An agricultural background is preferred
• Attention to detail is critical
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast-paced environment
• Candidate must have valid work authorization and be able to work in the U.S. without company sponsorship
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast-paced environment

Responsibilities

• Answer telephone and distribute calls. Greet and introduce customers as they enter the office.
• Open, sort and distribute incoming mail daily. Prepare outgoing mail including vendor checks.
• Coordinate mail and vendor check with accounting.
• Accept new applications and schedule employment interviews.
• Assist with data entry as needed.
• Update the storage inventory as needed.
• Maintain clean organized office and kitchen environment.
• Fill copier trays with paper
• Distribute faxes to mailboxes
• Help employees in the office as needed
• Track and manage meeting room calendar
• Perform other duties as assigned by supervisor or management.
• In off seasons, operate EZ weight Scale Systems as needed. Weigh crops in EZ Weight scale software. Ensure proper documents are attached to all scale tickets. Setup/export reports from EZ Weight as requested. Verify feed and freight invoices to scale tickets. Work directly with crop managers and crop data clerk.
• Assist in accounting entries as necessary
• Assist in human resources administrative needs
• Regularly required to stand, sit, and work on computers for up to 10 hours.
• Extra hours may be required.
• Be a self-starter; ability to work independently as well as with other team members and management
• Attend required company meetings and training and participate in constructive discussion
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook
• Conduct self in the presence of customers and community so as to present a professional image of Threemile Canyon Farms
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service
• Perform all other duties as assigned by management in a professional and efficient manner

Job description

Threemile Canyon Farms in Oregon seeks an Office Administrator to support general office and clerical tasks, greet visitors, manage mail, and coordinate with accounting and HR. Bilingual English/Spanish required, with at least 1 year of clerical experience and a high school diploma or GED.

Proficiency with Excel and MS Office, strong communication, reliability, and the ability to work independently or in a team in a fast-paced setting are essential.