Bilingual - Front Desk Coordinator

Big-D Construction Corporation; Boise (ID); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading construction company in Boise is seeking a Bilingual Front Desk Coordinator to join their team. The ideal candidate will possess strong interpersonal skills, be detail-oriented, and have proficiency in Microsoft Office. Responsibilities include greeting clients, managing schedules, and performing administrative tasks. This role requires a customer-focused attitude and the ability to multitask effectively.

Qualifications

• Strong ability to build rapport with clients and staff.
• Excellent verbal and written communication skills in English and Spanish.

Responsibilities

• Greet and welcome clients and visitors in a professional manner.
• Manage incoming and outgoing mail and deliveries.
• Perform general administrative tasks, including data entry and HR support.

Skills

Communication

Customer-focused

Detail-oriented

Organizational Skills

Empathy

Education

High School Diploma

Associate or Professional Degree

Tools

Microsoft Office

Job description

At McAlvain, we are looking for specific attributes that fit our culture. Candidates must possess certain inherent character traits for all positions within the organization. Our primary focus is on the traits of the PERSON. While understanding the position is important, if the attributes below do not match your character, then this position may not be suitable for you.

McAlvain Construction, a Big-D Company, has an opportunity for a Bilingual Front Desk Coordinator to join our team of construction professionals based in Boise, ID.

Interpersonal Requirements

• Strong ability to build rapport with clients, visitors, and staff
• Excellent verbal and written communication skills in English and Spanish
• Collaborative and positive attitude when working with team members
• Customer-focused attitude with exceptional interpersonal skills
• Empathy and understanding to address client needs effectively
• Determined to succeed
• Task-oriented and capable of managing many tasks simultaneously
• Proactive and driven to continuously improve systems and processes
• Detail-oriented and focused on accomplishing tasks with accuracy
• Naturally friendly communication style
• Loyal and trustworthy
• Capable of following detailed instructions and multi-step workflows
• Ability to maintain patience and composure during high-stress situations

Technical Requirements

• Strong Microsoft Office suite skills (Outlook, Teams, Word, Excel, etc.)
• Disciplined with organizational systems and controls
• Familiarity with office management systems and databases
• Experience with scheduling and calendar management tools

Tasks

• Greet and welcome clients, visitors, and staff in a warm and professional manner
• Answer and direct phone calls promptly and courteously
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain and coordinate schedules, appointments, and meetings
• Assist with booking conference rooms and arranging meeting setups
• Maintain an organized and clean reception area
• Perform general administrative tasks, including data entry, HR support, and document preparations
• Monitor and order office supplies and PPE for new hires to ensure adequate inventory levels
• Serve as a liaison with vendors and service providers for maintenance and office needs
• Maintain the company’s contacts list and manpower chart
• Enter applications into the HR system and distribute them to managers for review
• Facilitate the Safety Glasses Reimbursement Process
• Manage tracking system for labor law posters for new job sites
• Safeguard sensitive information

Experience and Education

• High School Diploma (Required); an Associate or Professional Degree is a plus
• Proficiency in Microsoft Suite (Outlook, Teams, Word, Excel, etc.)
• Professional demeanor and appearance

Additional Job Information

Interested applicants must submit their resume via our applicant tracking system. Due to high application volume, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies will not be paid a fee and will become the property of Big-D Construction. #LI-Onsite

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights under federal employment laws. For more information, please review the Know Your Rights notice from the Department of Labor.