Bilingual - Front Desk Coordinator

Big-D; Boise (ID); On-site; USD 35,000 - 50,000; Full time

Job summary

A renowned construction company in Boise, ID is seeking a Bilingual Front Desk Coordinator to manage reception duties, coordinate schedules, and assist with administrative tasks. The ideal candidate should possess excellent communication skills in both English and Spanish, be detail-oriented, and have a strong customer service focus.

Qualifications

• Must be bilingual in English and Spanish.
• Professional demeanor and appearance required.
• Experience with office management systems and scheduling tools.

Responsibilities

• Greet and welcome clients and visitors professionally.
• Manage incoming and outgoing mail and coordinate schedules.
• Perform general administrative tasks and maintain reception area.

Skills

Communication

Collaboration

Customer Service

Detail Oriented

Proactive

Education

High School Diploma

Associate or Professional Degree

Tools

Microsoft Office Suite

Job description

At McAlvain, we are looking for specific attributes that fit our culture . Candidates are required to have certain inherent character traits for all positions within the organization. Our primary focus is centered around the traits of the PERSON . Understanding the position being applied for is important but if the attributes below do not match your character, then this position is not right for you.

McAlvain Construction , a Big-D Company, has an opportunity for a Bilingual Front Desk Coordinator to join our team of construction professionals based in Boise, ID .

Interpersonal Requirements

• Strong ability to build rapport with clients, visitors and staff
• Excellent verbal and written communication skills in English and Spanish
• Collaborative and positive attitude when working with team members
• Costumer focused attitude with exceptional interpersonal skills
• Empathy and understanding to address client needs effectively
• Determined to succeed
• Task oriented and capable of managing many tasks simultaneously
• Proactive and driven to continuously improve systems and processes
• Detail oriented and focused on accomplishing tasks with accuracy
• Naturally friendly communication style
• Loyal and trustworthy
• Capable of following detailed instructions and multi-step workflows
• Exhibit ability to maintain patience and composure during high-stress situations

Technical Requirements

• Technologically advanced with strong Microsoft Office suite skills (Outlook, Teams, Word, Excel, Etc)
• Disciplined with Organizational systems and controls.
• Familiarity with office management systems and databases
• Experience with scheduling and calendar management tools

Tasks

• Greet and welcome clients, visitors and staff in a warm and professional manner
• Answers and direct phone calls promptly and courteously
• Manages incoming and outgoing mail, packages and deliveries.
• Maintains and coordinates schedules, appointments and meetings
• Assist with booking conference rooms and arranging meeting setups
• Maintains an organized and clean reception area
• Performs general administrative tasks, including data entry, HR support and document preparations
• Monitors and order office supplies and PPE for new hires to ensure adequate inventory levels
• Serves as a liaise with vendors and service providers for maintenance and office needs
• Maintains Company's contacts list and manpower chart
• Enters applications into the HR system and distributes them to the appropriate managers for review
• Facilitates Safety Glasses Reimbursement Process
• Manages tracking system for labor law posters for new job sites
• Safeguard sensitive information

Experience and Education

• Education : High School Diploma (Required); Associate or Professional Degree is a plus
• Software : Microsoft Suite (Outlook, Teams, Word, Excel, Etc.)
• Professional demeanor and appearance

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.