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Bilingual - Front Desk Coordinator

Big-D Construction

Boise (ID)

On-site

USD 35,000 - 45,000

Full time

30+ days ago

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Job summary

A leading construction company in Boise, ID is seeking a Bilingual Front Desk Coordinator. This entry-level position requires strong communication skills in English and Spanish, a customer-focused attitude, and proficiency in Microsoft Office. The role involves greeting clients, managing schedules, and performing various administrative tasks. Ideal candidates will thrive in a collaborative environment and possess a detail-oriented mindset.

Qualifications

  • Previous experience in reception, front desk, or administrative roles preferred.
  • Strong verbal and written communication skills in English and Spanish.

Responsibilities

  • Greet and welcome clients, visitors and staff in a warm and professional manner.
  • Manage incoming and outgoing mail, packages and deliveries.
  • Perform general administrative tasks, including data entry and HR support.

Skills

Communication
Customer-focused
Detail-oriented
Proactive
Empathy

Education

High School Diploma
Associate or Professional Degree

Tools

Microsoft Office Suite

Job description

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Join to apply for the Bilingual - Front Desk Coordinator role at Big-D Construction.

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At McAlvain, we are looking for specific attributes that fit our culture. Candidates are required to have certain inherent character traits for all positions within the organization. Our primary focus is centered around the traits of the PERSON. Understanding the position being applied for is important but if the attributes below do not match your character, then this position is not right for you.

McAlvain Construction, a Big-D Company, has an opportunity for a Bilingual Front Desk Coordinator to join our team of construction professionals based in Boise, ID.

Interpersonal Requirements
  • Strong ability to build rapport with clients, visitors and staff
  • Excellent verbal and written communication skills in English and Spanish
  • Collaborative and positive attitude when working with team members
  • Customer-focused attitude with exceptional interpersonal skills
  • Empathy and understanding to address client needs effectively
  • Determined to succeed
  • Task-oriented and capable of managing many tasks simultaneously
  • Proactive and driven to continuously improve systems and processes
  • Detail-oriented and focused on accomplishing tasks with accuracy
  • Naturally friendly communication style
  • Loyal and trustworthy
  • Capable of following detailed instructions and multi-step workflows
  • Ability to maintain patience and composure during high-stress situations
Technical Requirements
  • Technologically advanced with strong Microsoft Office suite skills (Outlook, Teams, Word, Excel, etc.)
  • Disciplined with organizational systems and controls
  • Familiarity with office management systems and databases
  • Experience with scheduling and calendar management tools
Tasks
  • Greet and welcome clients, visitors and staff in a warm and professional manner
  • Answer and direct phone calls promptly and courteously
  • Manage incoming and outgoing mail, packages and deliveries
  • Maintain and coordinate schedules, appointments and meetings
  • Assist with booking conference rooms and arranging meeting setups
  • Maintain an organized and clean reception area
  • Perform general administrative tasks, including data entry, HR support and document preparations
  • Monitor and order office supplies and PPE for new hires to ensure adequate inventory levels
  • Serve as a liaison with vendors and service providers for maintenance and office needs
  • Maintain company contacts list and manpower chart
  • Enter applications into the HR system and distribute them to managers for review
  • Facilitate Safety Glasses Reimbursement Process
  • Manage tracking system for labor law posters for new job sites
  • Safeguard sensitive information
Experience and Education
  • High School Diploma required; an Associate or Professional Degree is a plus
  • Previous experience in reception, front desk, or administrative roles preferred
  • Proficiency with Microsoft Suite (Outlook, Teams, Word, Excel, etc.)
  • Professional demeanor and appearance
Additional Job Information

Interested applicants must submit their resume via our applicant tracking system. Due to high application volume, only shortlisted candidates will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from agencies will not be paid a fee and will become property of Big-D Construction.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Construction
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