Bilingual Executive Assistant – Japanese/English

Blommer Chocolate Company; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health, Dental & Vision

401(K)

Pet insurance

Tuition reimbursement

10 pounds of free chocolate for your生日

Job summary

Blommer Chocolate Company seeks a seasoned Executive Office Assistant to support the CEO and COO, handling translation between English and Japanese and managing calendars, travel, and communications. This role requires on-site work at our Chicago, IL office and involves coordinating meetings, preparing reports, and maintaining confidentiality with discretion and professionalism.

Ideal candidates have at least five years of executive support experience, strong MS Office skills, and excellent

Qualifications

• Minimum five years of executive office assistant experience.
• Excellent Japanese to English translation skills and ability to translate written communications into English.
• Ability to work full-time on-site at our Chicago, IL office.

Responsibilities

• Provide translation from English to Japanese (and vice versa) to support CEO/COO and GGA needs.
• Provide calendar management for the CEO and COO for meetings, travel and events.
• Coordinate travel arrangements for meetings and conferences, including flights, hotels, and expense reports.
• Review and prioritize written communications to executive team and delegate responses as needed.
• Prepare incoming/outgoing correspondence and deliver materials for internal/external meetings.
• Process expense reimbursements, invoices and internal reporting timely.
• Maintain confidentiality with discretion and professionalism.
• Serve as back-up for the Office Manager and operate with core values of respect and care.

Skills

Japanese translation

Executive support

Calendar management

Communication

Travel coordination

Microsoft Office

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Blommer Chocolate Company seeks a seasoned Executive Office Assistant to support the CEO and COO, handling translation between English and Japanese and managing calendars, travel, and communications. This role requires on-site work at our Chicago, IL office and involves coordinating meetings, preparing reports, and maintaining confidentiality with discretion and professionalism.

Ideal candidates have at least five years of executive support experience, strong MS Office skills, and excellent