Bilingual Executive Assistant — English/Chinese, Global Ops

TransGlobal; Monrovia (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

TransGlobal is seeking an organized Executive Assistant to provide high-level administrative support to multiple senior executives. The role covers calendar management, travel planning, vendor coordination, procurement, and confidential handling of sensitive information.

The ideal candidate brings 5+ years of EA experience, proficiency with MS Office, and strong bilingual English/Chinese communication skills.

Qualifications

• Proven experience as an Executive Assistant supporting multiple executives or senior leadership.
• Bilingual in English (written and verbal) and Chinese (verbal).
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong attention to detail and accuracy.
• Ability to multitask and perform under tight deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong problem-solving skills and ability to exercise sound judgment.
• High level of professionalism and discretion.
• Experience in operations, logistics, procurement, or a related field (experience supporting executives is a plus).
• Experience with vendor management, purchasing, and shipment tracking.

Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Prioritize and manage incoming requests, ensuring alignment with executive priorities.
• Prepare, proofread, and manage correspondence, reports, and presentations.
• Organize meetings, including agenda preparation, logistics coordination, note-taking, and follow-ups.
• Track deadlines, action items, and deliverables across multiple executives.
• Handle confidential and sensitive information with the highest level of discretion.
• Assist with event planning and coordination as needed.
• Support special projects and cross-functional initiatives.
• Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution.
• Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery.
• Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions.
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstock.
• Process and reconcile purchase orders, invoices, and expense tracking with high accuracy.
• Maintain organized and up-to-date records of vendors, orders, and logistics activities.
• Identify operational inefficiencies and proactively implement process improvements.
• Support cost control efforts through vendor comparison, pricing analysis, and negotiation.

Skills

Executive support

Calendar management

Travel coordination

Vendor management

Procurement

Bilingual English/Chinese

Confidentiality

Written and verbal communication

Multitasking

MS Office proficiency

Tools

Microsoft Office

Job description

TransGlobal is seeking an organized Executive Assistant to provide high-level administrative support to multiple senior executives. The role covers calendar management, travel planning, vendor coordination, procurement, and confidential handling of sensitive information.

The ideal candidate brings 5+ years of EA experience, proficiency with MS Office, and strong bilingual English/Chinese communication skills.