Bilingual Entry Level Admin (Tampa, FL)

Aerotek; Tampa (FL); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

HSA & 401k

PTO & holidays

Parental leave

Employee discounts

Job summary

Aerotek in Tampa is seeking a Field Operations Associate to manage onboarding packets, background checks, and vendor documentation. You will ensure compliance with client requirements and support daily front-office operations and customer service.

The role includes coordinating drug tests, E-Verify compliance, office organization, and a focus on delivering a world-class candidate experience. Bachelor’s degree preferred and team experience valued.

Qualifications

• Experience handling onboarding forms, policies and documents with Compliance teams.
• Maintain contractor data and packet statuses through onboarding to start date.
• Process background checks, drug testing and medical screening for contractors.
• Ensure contractor compliance with E-Verify requirements and document validity.
• Provide front office customer service and manage office operations and supplies.

Responsibilities

• Handle onboarding packets and client requirements with accuracy and timeliness.
• Enter and track background checks, drug tests and medical screenings for contractors.
• Maintain contractor compliance data and update status until clearance to start.
• Deliver high-quality customer service in person, over the phone, and at reception.
• Organize office supplies, mailing, shipments and document filing.

Skills

Customer service

Onboarding

Compliance

Background checks

Office administration

Education

Bachelor's degree (preferred)

Job description

Overview

Why Aerotek?

Aerotek is an operating company within Allegis Group, a global leader in talent solutions.We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance.

Working at Aerotek and why you will love it…

At Aerotek, we prioritize inclusivity and foster a magnetic work environment that empowers our employees to achieve both personal and professional aspirations. By putting the people first, our corporate culture encourages employee engagement and enhances performance through comprehensive training and a positive culture. We promote exclusively from within.

As a Field Operations Associate you will…

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.
• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start.
• Enter and manage background, drug testing and medical screening process for contractors.
• Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance).
• Provide outstanding front office customer service (telephone and reception area)
• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory.
• Provide world class customer service in every interaction to ensure a quality candidate experience.

Let’s talk money and perks!

Aerotek offers an hourly rate of $21.19 as well as a performance-based annual bonus potential of $4,000.

Additional benefits include:

• Medical, dental and vision
• HSA & 401k account
• 20 days of paid time off as well as paid holidays
• Parental/Family leave
• Employee discounts

Do you have the following?

• Bachelor’s Degree (preferred)
• Customer or sales focused experience
• Experience in a team-oriented environment

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors

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