Bilingual Campus Registrar

International Leadership of Texas; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

International Leadership of Texas is seeking a Records Clerk at the campus level to maintain student academic records under minimal supervision. You will process enrollments, transfers, and withdrawals, and support counselors with data and reports.

The role requires excellent organization, attention to detail, confidentiality, and the ability to use Skyward or similar software to manage spreadsheets, databases, and word processing tasks.

Qualifications

• High school diploma or GED required.
• Experience with Skyward preferred.
• Strong organizational and communication skills essential.
• Ability to maintain accurate records and handle confidential information.

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Coordinate grade reporting, verify/correct grades, and prepare/distribute report cards.
• Prepare and distribute UIL eligibility lists.
• Calculate GPA, class rank, and prepare honor rolls.
• Assist counselors with enrollment, withdrawals, and transfers.
• Assist campus administration and counselors with reports and student data information.
• Compile, maintain, and file all reports and documents as required.
• Coordinate ordering/distribution of graduate materials (caps/gowns/diplomas).
• Maintain confidentiality of information.
• Any other duties as assigned.

Skills

Accurate record-keeping

Spreadsheet & database software

Keyboarding & file maintenance

Basic math skills

Organizational & communication skills

Education

High school diploma or GED

Tools

Skyward

Job description

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

• High school or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Experience:

• Previous clerical experience preferred
• Skyward experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• 1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• 2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• 3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
• 4. Calculate grade point averages, class rank, and prepare honor rolls.
• 5. Assist counselors with the enrollment, withdrawals, and transfer of students.
• 6. Assist campus administration and counselors with the preparation of reports and student data information.
• 7. Compile, maintain, and file all reports, records and other documents as required.

Other

• 8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• 9. Maintain confidentiality of information.

Additional Duties:

• 10. Any and all other duties as assigned by immediate supervisor.