Bilingual Branch Administrative Specialist

Precision Walls, Inc.; Antioch (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO

Retirement Plans (401K, ESOP)

Health Plan

Dental Plan

Vision Plan

Flexible Spending Account

Disability Insurance

Life Insurance

Advancement opportunities

Performance bonuses

Job summary

Precision Walls, Inc. is seeking a Bilingual Branch Administrative Specialist to support branch operations in a fast-paced construction environment.

This role handles payroll, onboarding, records, and a wide range of office duties while ensuring confidentiality and high-quality customer service. You will coordinate with Superintendents, Project Managers, and branch leadership, maintain project documentation, and provide basic IT support.

Qualifications

• Bilingual English/Spanish required.
• 3+ years administrative/office management experience, preferably in construction.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office; ability to support IT tasks for branch staff.

Responsibilities

• Process payroll and related reporting (travel pay, deductions, etc.).
• Coordinate new hire onboarding, including I-9s, background checks, and benefits enrollment.
• Support employees with benefits and answer office questions.
• Process personnel actions and maintain employee records.
• Assist Superintendents, Project Managers, and branch leadership with reports and meetings.
• Manage project documentation (contracts, COIs, licenses).
• Answer phones, greet visitors, and provide customer service.
• Process expense reports, PTO logs, mileage logs, shipping, and supplies.
• Maintain safety certifications, training records, and branch inventory.
• Provide basic IT support and liaison with Corporate IT.
• Coordinate branch meetings and events.
• Perform other duties as assigned.

Skills

Bilingual

Payroll administration

Office management

Microsoft Office

Apple devices

Tools

Microsoft Suite

Apple devices setup

Job description

Precision Walls has an exciting opportunity for a Bilingual Branch Administrative Specialist to join our team!

Position Summary

This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pay and revenue to the branch. Must be a highly organized, customer-focused professional to support branch operations through administrative, employee support, payroll and operational functions in a fast-paced construction environment.

Essential Duties & Responsibilities

• Process weekly payroll, including travel pay, missed time, payroll deductions, Certified Payroll, and OCIP/CCIP reporting.
• Coordinate new hire onboarding, including applications, orientations, I-9s, background checks, drug screens, and benefits enrollment.
• Support employees with benefits and office-related questions.
• Process personnel action forms (PAFs), maintain employee records, and upload documentation into Plexxis.
• Support Superintendents, Project Managers, and branch leadership with reports, production meetings, and administrative tasks.
• Process and maintain project documentation, including contracts, Certificates of Insurance (COIs), project-specific compliance requirements, licenses, and supporting contract documentation.
• Answer phones, greet visitors, and provide excellent customer service.
• Process office expense reports, PTO logs, mileage logs, shipping, mail, and office supply orders.
• Maintain safety certifications, training records, and branch inventory, including uniforms.
• Subcontractor document and compliance and Distribute subcontractor checks and lien waivers, including notarization when required.
• Provide basic IT support for branch employees and serve as the liaison with the Corporate IT team.
• Coordinate branch meetings, events, and other office activities.
• Perform other duties as assigned.

Qualifications

• Must be Bilingual (English/Spanish)
• 3+ years of administrative, employee relations, payroll, or office management experience, preferably in the construction industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Suite
• Experience with Apple products – set up and utilize iPads, help office staff with iPhone issues
• Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment.
• Detail-oriented with excellent customer service skills.
• Notary Public certification is a plus

Benefits

• Paid Time Off (PTO)
• Retirement Plans
  • 401K Savings Plan
  • Employee Stock Ownership Plan (ESOP)
• Health Plan
• Dental Plan
• Vision Plan
• Flexible Expending Account for healthcare
• Long and Short Term Disability
• Life Insurance
• Advancement and growth opportunities
• Performance bonuses (Incentive program)

Employment with Precision Walls is contingent upon successful completion of a pre-employment background check and drug screening. Each situation is reviewed individually in accordance with company policy.

Why PWI?

At Precision Walls, Inc. our Company has a track record of hiring, developing, and promoting quality performers of excellent character. We offer our employees competitive wages, a fun TEAM working environment, career growth and advancement opportunities. Our Company invests in each employee to provide them with the resources to succeed, make a difference, and transform their careers. We do more than help build buildings, we help our employees build their own successful futures!

100% Employee Owned

As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.

Precision Walls is an Equal Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Military Friendly Employer

We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.