Bilingual Administrative Assistant — Scheduling & Admin Support

Archdiocese of San Antonio; Castroville (TX); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Paid holidays/holy days

403b Retirement

401(a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Job summary

The Archdiocese of San Antonio is seeking a dedicated Administrative Assistant to support a busy department with clerical and administrative tasks. You will answer calls, maintain files, coordinate schedules, and prepare meeting minutes to ensure efficient operations.

Ideal candidates have at least four years of administrative experience, are bilingual in Spanish and English, and can work full-time in a on-site setting in Castroville, Texas.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• At least four years of administrative support experience.
• Bilingual in Spanish and English preferred.
• Reliable transportation and valid driver license.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions; Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Skills

Bilingual in Spanish and English

Microsoft Office

Communication skills

Organization

Problem solving

Education

High school Diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Job description

The Archdiocese of San Antonio is seeking a dedicated Administrative Assistant to support a busy department with clerical and administrative tasks. You will answer calls, maintain files, coordinate schedules, and prepare meeting minutes to ensure efficient operations.

Ideal candidates have at least four years of administrative experience, are bilingual in Spanish and English, and can work full-time in a on-site setting in Castroville, Texas.