Bilingual Administrative Assistant - RBERN

Questar III BOCES; Village of Castleton-on-Hudson (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

QuestarIII BOCES in Castleton, NY, is hiring a full-time Administrative Assistant to support the Regional Bilingual Education Resource Network (RBERN) at the Central Office. The role requires bilingual Spanish-speaking skills and strong office-management abilities, including calendars, communications, and event coordination.

The successful candidate will handle calls and emails, maintain records and newsletters, process expenses, and assist with translations and PD sessions.

Qualifications

• Eligible bilingual candidate with Spanish proficiency.
• Civil Service residency requirements may apply (see locality).
• Minimum clerical experience or equivalent education as described.

Responsibilities

• Handle office management tasks and screen calls and emails.
• Maintain communication logs, newsletters, and website updates.
• Process expense reports and purchase orders; organize documents.
• Coordinate room reservations, conferences, and refreshments.
• Support PD attendance records and calendar coordination.
• Assist with translations and parent communication as needed.
• Coordinate transportation and logistics for student activities.

Skills

Bilingual Spanish

Education

High school diploma or HSE

Associate degree in secretarial science

Bachelor’s degree

Job description

Job Description Title - RBERN Bilingual Administrative Assistant

Location - Central Office (Castleton, NY)

Intro

Here at QuestarIII BOCES, we believe in changing lives,realizing dreams and doing together what can’t be done alone. Our vision is that of creating a student-centered culture and putting students first. Our core values include a commitment to excellence by honing our craftsmanship to deliver high-quality work, a commitment to leadership & service by moving the organization, departments and school districts forward by exceeding client expectations, and a commitment to innovation by creating programs and services to address client needs AND by continuously improving our programs and operations. We believe that organizational excellence is best achieved when leadership is reflective of our diverse society.

About

QuestarIII BOCES announces an immediate vacancy for a full-time Administrative Assistant to support the Regional Bilingual Education Resource Network (RBERN) service located at our Central Office in Castleton, NY. This position will contribute to the effective and efficient operation of the RBERN office and will participate in the daily functioning of the program.

Primary responsibilities include, but are not limited to:

• Handling office management duties, screen incoming calls and email inquiries, communication log upkeep, maintaining listserv, updating the RBERN website and sending out routine newsletters with relevant information and updates.


• Handling expense reports, purchase orders and maintaining organized documentation in binders and digitally.


• Budgetary processes for hotel accommodations, conference registrations, mileage and reimbursements for the RBERN team.


• Organizing room reservations for conferences and sessions hosted in person by the RBERN, coordinating morning refreshments and set-up for lunch in an orderly manner.


• Ensure team coordination with calendars, notetaking for team meetings and collaborative record keeping for PD attendance.


• Responding to email inquiries about Frontline PD sessions in a timely manner and ensuring all zoom links are in the team calendars.


• Support PRHYLI delegation leader with student and parent communications, translations when needed, coordinating lunch and transportation for student participants.


• Ensuring effective communication with chaperons and the transport company for weekend institutes.


• Play a critical role in sustaining the operational and logistical needs of the expanding CD RBERN service regions and other tasks as assigned by the Director.

Qualified applicants must meet Columbia County Civil Service minimum qualifications as outlined below and have the ability to demonstrate bilingual Spanish-speaking skills.

Civil Service residency requirements will apply (must be a resident of Albany, Rensselaer, Columbia, Greene, Ulster or Dutchess County at time of hire).

MINIMUM QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma, demonstrated bilingual skills in Spanish, and EITHER:


• a). Six years of clerical experience, at least three of which shall have been in an administrative or supervisory capacity; OR:


• b). An associate degree in secretarial science and four years of clerical experience, at least two of which have been in an administrative or supervisory capacity; OR:


• c). Graduation from a recognized four-year college or university and two years of experience as defined in \"B\" above.