Bilingual Administrative Assistant (English/Spanish)

UtiliSave LLC; Oregon; Hybrid; USD 35,000 - 40,000; Full time

Job summary

UtiliSave LLC in the United States is seeking a bilingual Administrative Assistant fluent in English and Spanish to support operations, client service, and executive workflows remotely. The role emphasizes disciplined execution, attention to detail, calendar and follow-up management, and professional communication across internal and external stakeholders.

You will manage calendars, translate and draft emails, and handle sensitive information with discretion.

Qualifications

• Full professional fluency in English and Spanish.
• 2+ years in administrative, operations, executive assistant, client service, or similar support role.

Responsibilities

• Own calendars, priorities, and follow-ups to hit deadlines.
• Translate and draft emails, documents, and other materials between English and Spanish.
• Turn rough inputs into clean, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Support day-to-day communication with internal and external stakeholders in English and Spanish.

Skills

Bilingual English-Spanish

Calendar management

Follow-up discipline

Attention to detail

Microsoft Outlook proficiency

Excel proficiency

Education

Bachelor’s degree

Tools

Microsoft Outlook

Excel

Word

Job description

Join a lean, high-output team that has delivered more than $700 million in savings and is marching toward $1 billion. This role is for an operations athlete: someone who runs clean systems, moves quickly without dropping details, and keeps others executing at a higher level.

UtiliSave has been an industry leader in utility bill auditing and energy efficiency services for more than 35 years.

UtiliSave is seeking a Bilingual Administrative Assistant, fully fluent in English and Spanish, who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company.

Based on demonstrated skills, this person may be placed in a specific business unit with unit-specific responsibilities such as client relations or data management.

Fluency in both languages is essential to this role. You will regularly read, write, and speak in English and Spanish with colleagues, clients, and outside parties, and you must be able to move between the two languages professionally and accurately.

Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You are the person who keeps priorities clear, tracks follow-ups, catches mistakes before others see them, and makes it easier for the team to execute. You communicate clearly in both English and Spanish, protect other people’s time, and take pride in getting things done right and on time.

Our clients are large organizations with significant utility usage, including hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. UtiliSave identifies savings opportunities through deep utility tariff expertise, proprietary systems, and rigorous execution.

Requirements

Within the business unit you are ultimately assigned to, the core skills required include:

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Support day-to-day communication with internal and external stakeholders in English and Spanish in a prompt, professional manner.
• Translate and draft emails, documents, and other materials between English and Spanish as needed.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Compensation

$35,000 to $40,000 / year

Depending on experience Full-time Fully remote, US-based (EST hours)

Qualifications

Full professional fluency in English and Spanish, written and spoken, is required.

Candidates will be asked to demonstrate proficiency in both languages during the interview process.

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment.
• Bachelor’s degree required.
• Excellent written and verbal communication skills in both English and Spanish.
• Professional presence across phone, email, and video in both languages.
• Very strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered.
• Ability to work independently once expectations are clear and collaborate effectively when needed.
• Strong research, follow-through, and problem-solving skills.
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools.
• Fast to learn systems, strong with lists and task tracking, and motivated by clean execution.
• Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment is a plus.

Benefits

• health, dental, and vision insurance
• 401(k) with company match
• paid time off