Bilingual Administrative Assistant

Vaco by Highspring; Michigan; On-site; USD 25,000 - 28,000; Part time

Job summary

Vaco by Highspring in Oakland County, MI is seeking a Bilingual Administrative Assistant (Spanish-English) for a part-time, contract role. You will support daily office operations, documentation management, and inbound communications while ensuring accuracy and responsiveness.

The ideal candidate has 2+ years of administrative experience, fluent Spanish and English, and strong Microsoft Office skills (Word, Excel, PowerPoint).

Qualifications

• Fluent in Spanish and English, verbal and written.
• 2+ years of administrative or office support experience.
• Comfortable handling inbound calls in Spanish and English.
• Proficient with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Serve as the first point of contact for inbound callers in Spanish and English
• Provide administrative and office support to internal teams
• Maintain reports, correspondence, presentations, and documentation
• Organize filing systems and support office coordination activities
• Assist with scheduling, data entry, and general administrative tasks
• Utilize Microsoft Office applications to support reporting and business operations

Skills

Spanish fluency

English fluency

Administrative experience

Phone handling

MS Office

Tools

MS Word

MS Excel

PowerPoint

Job description

Bilingual Administrative Assistant Spanish-English

Oakland County, MI | Part-Time | Contract | $18-$20/Hour

Overview

We are seeking a Spanish-English Bilingual Administrative Assistant to support daily office operations, documentation management, and inbound communications. This role requires fluency in both Spanish and English, 2+ years of administrative or office support experience, strong organizational skills, and a customer-focused approach. The ideal candidate will support internal teams, external partners, and callers while helping maintain an organized and efficient office environment.

Qualifications

• Fluent in Spanish and English, both verbal and written
• 2+ years of administrative, office support, receptionist, or customer service experience
• Comfortable handling inbound phone calls in Spanish and English
• Proficient with Microsoft Word, Excel, and PowerPoint
• Strong organizational, communication, and multitasking skills
• Reliable transportation and ability to work onsite

Responsibilities

• Serve as the first point of contact for inbound callers in Spanish and English
• Provide administrative and office support to internal teams
• Maintain reports, correspondence, presentations, and documentation
• Organize filing systems and support office coordination activities
• Assist with scheduling, data entry, and general administrative tasks
• Utilize Microsoft Office applications to support reporting and business operations

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).