Bilingual Administrative Assistant

The United Solutions Group Inc. USG1; Allentown (Lehigh County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Direct mentorship from a senior attorney

Collaborative professional environment

Job summary

The United Solutions Group Inc. USG1 is looking for a highly organized and self-motivated Bilingual Administrative Assistant in Allentown, Pennsylvania. This full-time role involves supporting a legal team to ensure smooth office operations and effective case management.

Key responsibilities include providing administrative support, managing communications, and filing legal documents. Candidates must be bilingual in English and Spanish, with proficiency in Microsoft Word and strong organizational skills. The position offers mentorship from an experienced attorney and a collaborative work environment.

Qualifications

• Bilingual proficiency (English and Spanish) is required.
• Minimum typing speed of 35 words per minute.
• Prior experience in a legal environment preferred.

Responsibilities

• Provide general administrative support to attorney(s).
• Monitor and manage daily emails.
• Communicate professionally with clients and witnesses.
• File and organize legal documents.
• Manage calendars and schedule appointments.
• Handle incoming phone calls and maintain a welcoming environment.
• Maintain confidential client files.

Skills

Bilingual proficiency (English and Spanish)

Proficient in Microsoft Word

Strong attention to detail

Excellent communication skills

Tools

Clio or similar legal case management software

Job description

Our client is a well-established small law firm in Allentown, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.

Job Description

Key Responsibilities:

• Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
• Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
• Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
• File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
• Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
• Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
• Maintain confidential client files and ensure compliance with legal documentation procedures.
• Assist with general office tasks, including organizing records and maintaining office supplies.

Qualifications

- Bilingual proficiency (English and Spanish) is required.

- Proficient in Microsoft Word.

- Minimum typing speed of 35 words per minute.

- Strong attention to detail and ability to manage multiple tasks simultaneously.

- Prior experience in a legal environment preferred.

- Familiarity with Clio or similar legal case management software is a plus.

- Excellent communication and organizational skills.

- Ability to handle sensitive information with discretion and professionalism.

Additional Information

What We Offer

• Direct mentorship from a renowned senior attorney with more than 40 years of experience.
• A collaborative and professional environment dedicated to client advocacy and legal excellence.

Qualified candidates are encouraged to submit a resume and cover letter for consideration.

Job Type: Full-time
Compensation: Dependent on experience
Work Location: In-person