Bilingual Administrative Assistant

Mnlsa; Corpus Christi (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in the landscape industry, recognized on the Lawn & Landscape Top 100 list for 2024, is seeking a detail-oriented Administrative Assistant to support their office operations. The ideal candidate will manage a variety of administrative tasks including budgeting, client communication, and document preparation in a dynamic work environment.

Qualifications

• At least 2 years administrative assistant experience required.
• Bilingual in Spanish is a must.
• Proficiency in Microsoft Excel is necessary.

Responsibilities

• Track budgets and branch performance metrics.
• Serve as the first point of contact for clients and vendors.
• Assist in preparing proposals, contracts, and documents for clients.

Skills

Bilingual in Spanish

Strong proficiency with Microsoft Excel

Organizational skills

Job description

Job Details

Job Location: Maldonado Corpus - Corpus Christi, TX

Salary Range: Undisclosed

Description

Maldonado Nursery & Landscaping, Inc. is the landscape partner of choice. We’re devoted to providing top-quality landscape services to both commercial and residential clients at competitive prices.

We service San Antonio, Austin, Corpus Christi, Houston, and Dallas/Fort Worth. We are one of the largest family-owned landscape and irrigation contractors in the South Texas region as well as one of the largest privately held Hispanic businesses in the United States.

Keeping our mission statement and core values at the forefront of our daily operations is our commitment to our clients and employees. Check out our website to learn more about our mission and team:https://mnlsa.com/

We're thrilled to share that we've ranked on the Lawn & Landscape Top 100 list for 2024! This recognition speaks to the hard work, dedication, and passion our team brings to every project. Join our team and be a part of a 38-year legacy that continues to serve the Southern Region of Texas!

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Maldonado Nursery & Landscaping. The ideal candidate will provide essential administrative support to ensure the smooth and efficient operation of our office. You will be responsible for handling a variety of tasks to assist the management team, coordinating office activities, and providing exceptional customer service to our clients and vendors.

Key Responsibilities:

• Assist with tracking budgets and branch performance metrics, helping branch leadership meet goals
• Help monitor billing, invoicing, and overall financial paperwork for accuracy and timeliness
• Serve as the first point of contact for clients and vendors, answering phone calls, responding to emails, and greeting visitors in a professional and friendly manner
• Assist in preparing proposals, contracts, and other documents for clients
• Coordinate and schedule appointments, meetings, and events for the team
• Maintain and update customer and vendor databases with accurate and current information
• Assist with payroll processing and timesheet management for field staff
• Handle incoming and outgoing mail and deliveries
• Prepare and distribute internal communications and reports as needed
• Assist new hires in completing the employee onboarding process, including completing paperwork, orientation, and training coordination
• Perform other administrative tasks and special projects as assigned

Qualifications Required

-2+ years of administrative assistant experience

-Must be bilingual in Spanish

-Strong proficiency with Microsoft Excel