Bilingual Accounts & Billing Specialist II

County of Mendocino; California (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

The County of Mendocino is seeking an Account Specialist II in Ukiah to provide intermediate accounting and clerical support. You will handle accounts payable/receivable, prepare routine financial reports, and assist with payroll processing and customer inquiries in a county setting.

Responsibilities include journal entries, document filing, mail handling, and supporting committee meetings with accurate record-keeping. Bilingual English/Spanish is encouraged for applicants.

Qualifications

• Graduation from high school or G.E.D. AND two years of clerical accounting support duties.
• OR One year of full-time Account Specialist I experience with Mendocino County.
• An equivalent combination of related education, training and experience that provides the required knowledge, skills, and abilities.

Responsibilities

• Performs department-specific accounting and bookkeeping tasks in compliance with County policies and procedures.
• Processes accounts payable and accounts receivable by entering payment information into financial systems and verifying invoice accuracy against purchase orders.
• Makes journal entries to support financial record-keeping.
• Reviews claims and invoices for accuracy and compliance with County policies and identifies and corrects discrepancies.
• Researches and corrects errors to maintain the integrity of financial records.
• Accepts payments, provides change, and issues customer receipts, handling cash transactions accurately.
• Types correspondence and reports, maintaining professional communication standards.
• Opens, stamps, sorts, and distributes mail.
• Files and retrieves documents from the filing system, maintaining organized record-keeping.
• Makes travel arrangements and maintains office equipment, supporting operational needs.
• Processing payroll/timesheets by tracking and verifying hours and entering information into the payroll system, supporting timely payroll processing.
• Prepares routine reports to meet local, state, and federal requirements.
• Organizes committee meetings, prepares and distributes agendas and meeting materials, arranges facilities or virtual meeting platforms and may act as primary point of contact.
• May train other staff.
• May make daily or weekly bank deposits and balance cash drawer, maintaining financial accuracy and integrity.
• May serve as backup to the department front office/front counter support, including answering incoming calls, greeting and directing visitors, delivering courteous and professional customer service to the public, vendors, contractors, and County staff.
• Perform other related duties as assigned.

Skills

Clerical accounting

Data entry

Customer service

Tact and discretion

Problem solving

Attention to detail

Communication

Education

High school diploma or GED

Equivalent combination of education and experience

Tools

Payroll system

Financial systems

Office software

Office equipment

Job description

The County of Mendocino is seeking an Account Specialist II in Ukiah to provide intermediate accounting and clerical support. You will handle accounts payable/receivable, prepare routine financial reports, and assist with payroll processing and customer inquiries in a county setting.

Responsibilities include journal entries, document filing, mail handling, and supporting committee meetings with accurate record-keeping. Bilingual English/Spanish is encouraged for applicants.