Department Analyst II

County of Mendocino

Ukiah (CA)

On-site

USD 65,000 - 90,000

Full time

6 days ago

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Benefits offered by this job

5% coastal assignment premium

Job summary

The County of Mendocino in Ukiah is seeking a qualified analyst for the Sheriff's Office payroll with backup duties across accounts payable/receivable, cash deposits, and contractor relations. This role supports budgeting, fiscal procedures, and grant administration while ensuring compliance and effective operations.

Responsibilities include analytical studies, data collection, and reporting to assist management decisions. Bilingual English/Spanish encouraged.

Qualifications

Bachelor's degree or equivalent experience in related fields as described.
One year of professional experience in general administrative, personnel, fiscal or program analysis.
Familiarity with budgeting, contracts and grant administration.

Responsibilities

Conduct analytical studies on fiscal operations, budgets, and workflow.
Develop budgets, reports, and recommendations; monitor expenditures.
Review and establish contract forms; monitor contract adherence.
Research grant requirements, prepare grant proposals, and track funds.
Design data collection systems and present written reports.

Skills

Data analysis

Budget development

Analytical reporting

Contract management

Education

Bachelor's degree in Public Administration or related field

Experience in management, personnel, fiscal or program analysis

Tools

Microsoft Office

Budgeting software

Job description

The current vacancy is in Ukiah with the Sheriff's Office. The primary duty of this position is Sheriff's Office payroll, with backup responsibilities for accounts payable, accounts receivable, cash deposits and reconciliation, and contractor relations.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur.

Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium

Performs a variety of responsible, complex, professional, administrative, and analytical functions associated with various projects, and/or specialized areas or programs within County departments.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Depending on assignment, duties may include but are not limited to the following:

Conduct analytical studies unique to department or area of assignment that may include administrative and operational activities, fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow, space utilization, office automation, facilities, contract, personnel management, etc; design data collection systems; collect and analyze data from a variety of sources including departmental and external records, reports, documents, informational surveys, and contracts; develop and present written and verbal reports and recommendations for appropriate action based on an analysis of gathered data.
Develop various budgets, reports or recommendations based on analysis of data collected including impact on service levels and operations and/or information required by funding source; assist in the development of fiscal procedures; control specific departmental purchases and expenditures; review financial data on an ongoing basis to assure conformance with established guidelines; may conduct cost/benefit studies and recommend changes to procedures or operations.
Recommend and establish contract forms and procedures; develop review and make recommendations concerning bid proposals and agreements; interpret contract terms and monitor adherence to contracts; recommend solutions to contractual problems.
Research operational and fiscal requirements for specific grant proposals; prepare grant applications and all subsequent follow-up documentation; recommend and monitor procedures for grant implementation; monitor and analyze expenditures to ensure compliance; and tracking all revenues and reconciling grant funds with audit information.
Review work methods and systems to determine possible modifications to increase service efficiency and effectiveness; develop and recommend various policies and procedures; develop written procedures to implement adopted policies and new or changed regulations or to clarify and describe standard practices; design forms to expedite procedures; coordinate publication and dissemination of such material.
Research, modify, and adapt available computer software; write or coordinate development of data processing applications to meet operational needs.
Serve as liaison with clients and representatives of private businesses, State and/or Federal agencies and other County departments to coordinate special projects, provide specified administrative services, represent the department in the development of, or change in programs and regulations, gather information and insight for use in assigned studies or management decisions.
Review present and pending legislation to determine effect on departmental organization or programs and present recommendations in verbal or written form.
Prepare a variety of reports, records, correspondence and other documents.
Participate in meetings and present requested and independently gathered data to assist managers in making operational and administrative decisions; may provide staff support to committees, commissions, and task forces of the County.
Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Depending upon area of assignment, related education and experience, and knowledge skills and abilities required may be specific to an assigned area such as fiscal, programmatic, or related to a specific field such as Public Health, Mental Health, etc. Bachelor's degree from an accredited college or university, preferably with courses in Public Administration, Business Administration, Accounting or other field related to the listed duties OR, experience performing management, personnel, fiscal, staff development, or other analysis work, including the preparation of recommendations and reports may be substituted for the education on a year-for-year basis; AND, one (1) year of professional experience performing general administrative, personnel, fiscal or program analysis work that is equivalent to the Department Analyst I level.

Licenses and Certifications:

Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Knowledge of:

Operations and functions of County government, including structure and organization.
Modern principles, practices and trends in Public Administration as pertinent to area of assignment.
Applicable laws, ordinances and legislation.
Principles, practices and political implications of decisions regarding budgeting, fiscal management, personnel and/or contract management.
Methods and techniques of research, statistical analysis and report presentation. Correct English usage, including spelling, grammar, punctuation, and vocabulary.
External governmental bodies and agencies related to area of assignment.
General office procedures, policies and practices, as well as knowledge of computers and other general office equipment and associated software.
May require knowledge specific to area of assignment such as fiscal, staff development, training, health or program related.

Skill in:

Researching, compiling, and summarizing a variety of informational and statistical data and materials.
Preparing clear and concise reports, correspondence and other written materials.
Using tact, discretion, initiative and independent judgment within established guidelines.
Analyzing and resolving administrative situations and problems.
Interpreting applicable legislation and litigation.
Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
Applying logical thinking to solve problems or accomplish tasks.
Understanding, interpreting and communicating complicated policies, procedures and protocols.
Communicating clearly and effectively, both orally and in writing, with internal staff, clients, and other departmental staff in order to give and receive information in a courteous manner.
Operating and routine maintenance of general office machines such as computers, typewriters, copiers, facsimile machines, telephone systems, etc.

Mental and Physical Abilities:

Identify problem situations, gather and analyze relevant data, establish priorities of action based upon such analysis, and take appropriate steps to incorporate such priorities.
Present appropriate facts and recommendations in written and oral form.
Read and interpret a variety documents.
Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
Solve practical problems and deal with a variety of variables where only limited standardization exists.
Establish and maintain effective working relationships with others. While performing the essential functions of this job, the incumbent is regularly required to walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear and occasionally required to lift and/or move up to 25 pounds.

Examination Process:

All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an application appraisal exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing:

The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements:

Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

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